Program Coordinator, YSPH

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$31.83

138580WD

The Firearm Injury Prevention (FIP) Team at the Yale School of Public Health (YSPH) is dedicated to advancing innovative, interdisciplinary research that prevents firearm-related injury and death. We combine rigorous research grounded in community experience to shift how the nation understands, responds to, and prevents the uniquely American epidemic of gun violence. Though our current focus is firearm injury prevention, expansion to include other determinants of life expectancy is likely.

The FIP Team brings together faculty, staff, students, and collaborators from across Yale University and partner organizations to conduct research spanning epidemiology, health policy, implementation science, health equity, violence prevention, and community-engaged research. We work closely with an array of partners to translate evidence into practice and train the current and next generation of firearm injury prevention researchers.

The Program Coordinator will serve as the operational and administrative hub of the FIP Team. Reporting to the Executive Director, this position provides comprehensive administrative, operational, and programmatic support for the Team’s expanding portfolio of research, training, policy, and community engagement activities. The successful candidate will be a highly organized, proactive professional who enjoys coordinating complex projects, building relationships, and supporting the FIP Team’s work to improve public health.

• Coordinate the day-to-day administrative operations of the Team, including coordinating support for pre-award on Center based grants. This includes creating agendas, taking meeting notes, and managing meeting task follow-up.
• Manage complex calendars and scheduling for the Executive Director and other leadership, including meetings with faculty, students, collaborators, funders, policymakers, and community partners. This may involve coordinating with groups outside of Yale.
• Determine logistical needs with the leadership team to set annual milestones, develop trackers to ensure FIPI meets the milestones, and monitor milestone achievement. This includes support in making realistic and meaningful milestones.
• Coordinate domestic and international travel arrangements and prepare travel reimbursements in accordance with Yale policies for outside speakers.
• Process purchasing requests, invoices, honoraria, consultant payments, reimbursements, and other financial transactions. This includes independent judgment in organizing activities and making recommendations to leadership on staying in budget.
• Prepare meeting agendas, record meeting minutes, monitor action items, and assist with follow-up on Team priorities. This includes keeping a pulse on emerging issues to help leadership stay up to date.
• Maintain organized electronic files, records, and shared resources to support efficient Team operations. This includes setting up a system to organize many different files.
• Serve as the administrative liaison with Yale departments including Finance, Information Technology, Communications, Procurement, and Facilities. This includes coordinating communications across various platforms.

• Maintain and update the Team website to ensure it reflects the FIP Team’s mission, activities, and timely dissemination of research,…