Graduate Registrar, MB&B

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Reporting to the Senior Operations Manager in the Department of Molecular Biophysics and Biochemistry (MB&B) and working closely with the Director of Graduate Studies (DGS), the MB&B Graduate Registrar is responsible for independently overseeing and coordinating the academic, administrative, financial, and advising activities of the department's graduate program. Serving as the primary resource for graduate students, faculty, and staff, the Registrar provides comprehensive support throughout the graduate student lifecycle, from admissions through degree completion.

This position requires a high level of expertise in managing databases, administering student funding and training grants, interpreting complex University policies and federal funding regulations, and providing academic and administrative support. The ideal candidate must possess strong organizational, analytical, problem-solving, and independent decision-making abilities, along with excellent technical and interpersonal skills.

The work location is on Central campus but the position regularly travels to the Medical School campus.

The current hybrid work schedule for this position is 4 days on campus with 1 remote workday. You may be required occasionally to work on site more often in a given week due to operational needs. In the event, the university/department transitions to being on campus five days a week, either temporarily or permanently, the hybrid schedule will be suspended or subject to change at management discretion.

The MB&B Graduate Registrar coordinates administrative operations related to graduate admissions, enrollment, academic advising, and student records. Responsibilities include overseeing admissions activities, orientation, course registration, teaching assignments, and monitoring student progress toward degree completion, including academic milestones and Graduate School requirements.

Managing graduate student funding involves independently determining and submitting funding decisions, monitoring stipends, tuition, fellowships, appointments, and external awards, and maintaining financial records and projections. The Registrar collaborates with faculty, the Business Office, FRMS, BBS, and the Graduate School to ensure funding accuracy and compliance with University policies.

The Registrar administers departmental and interdisciplinary training grants, including Biophysics and CMQB, managing student appointments, maintaining databases, and compiling student and faculty information for annual progress reports, renewals, and other required submissions in compliance with NIH, NSF, and University regulations.

Administrative responsibilities include maintaining confidential student records and databases, tracking academic and financial progress, preparing program reports, and updating departmental graduate publications. The Registrar serves as the primary resource for graduate students and faculty, providing guidance on academic policies, addressing inquiries, and resolving administrative matters.

Additional responsibilities include preparing the annual graduate program review, improving administrative processes, providing occasional support to the BQBS program and its Registrar, procuring goods, processing expenses, and assisting other Business Office staff as needed. Performs other duties and special projects as assigned.

• 1. A minimum of 3-5 years of administrative experience preferably in an academic setting.
• 2. Proficiency in database management and reporting systems and advanced working knowledge of Microsoft Office Suite, especially Excel, Outlook, Teams, and SharePoint.
• 3. Strong leadership skills with the ability to ensure programs, projects, and assignments are completed in a timely manner. The ability to make independent and informed decisions, take initiative, and follow through.
• 4. Proven ability to handle sensitive and confidential information discreetly and professionally, assess issues, troubleshoot, and make quick judgment calls. The ability to provide recommendations to