Senior Administrative Assistant - Faculty Affairs

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Reporting to the Manager of Faculty and Staff Affairs in the Surgical IBO, this senior administrative assistant position will provide comprehensive administrative support for the faculty and academic appointee lifecycle, including recruitment, onboarding, appointments, reappointments, promotions, reviews, and other faculty-related processes.

This position serves as a key operational partner in managing day-to-day faculty affairs activities and ensuring a high level of service and support for incoming and current faculty members. The position is responsible for maintaining organized workflows, tracking deadlines and required documentation, assisting with academic and onboarding processes (including credentialing and visa processes with OISS as needed), and supporting the overall administrative functions related to faculty and academic affairs within the department of Surgery.

The role requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced academic environment. May perform other administrative duties as needed and assigned by the Manager of Faculty and Staff Affairs.

1. Demonstrated ability in an administrative position supporting faculty affairs (appointments, promotions and/or credentialing).

2. Excellent written and verbal communication skills. Strong interpersonal skills and comfort working with both internal and external stakeholders, creating collaborative relationships. Ability to represent the Department in a professional and positive manner both inside and outside of the University.

3. Demonstrated excellence in organization and prioritization of work. Excellent time management skills and demonstrated ability to follow up and provide updates. Well-developed multi-tasking skills with the ability to handle multiple projects with conflicting deadlines with a high degree of accuracy.

4. Ability to troubleshoot various matters and meet deadlines with a calm and professional demeanor. Ability to handle sensitive and confidential subject matter with discretion. Open to feedback and willingness to step in where needed.

5. Proven proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Demonstrated ability and willingness to learn new systems, processes, and technology.

1. Familiarity with systems such as Workday, Interfolio, Salesforce, MyOISS.

2. Proven experience working in an academic or medical environment, supporting faculty or research staff.