Program Coordinator, Clinical Programs YSM

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Working with considerable independence and exercising discretion in establishing priorities, the Program Coordinator provides high-level data management, research/writing, and administrative support. Reporting to the Director of Development for Clinical Departments and Healthcare Delivery, and the Senior Associate Director of Development, the Program Coordinator is responsible for a range of activities including supporting faculty meetings and donor proposals, research overview, other writing, and special projects across teams.

The Program Coordinator will also support departmental fundraising, donor engagement, cultivation, and stewardship, and coordination of outreach, and engagement activities to ensure their timely and successful execution.

In addition, the Program Coordinator prepares ad hoc reports from the Development database and other sources to support fundraising initiatives for the frontline team. Additional duties include identifying changes and updates to support the team’s evolving reporting needs, collaborating closely with the Directors, frontline team, and other colleagues. The Program Coordinator helps ensure the accuracy of all information related to tracking referrals and donors as well as the accuracy of data reflected in the database.

The following principal responsibilities are generic in nature. Potential applicants will find the information in the Overview to be most relevant.

• Demonstrated ability to initiate and complete tasks independently and proactively.
• Strong written communication skills with the ability to draft, format, proofread, and edit communications. Proficiency in communicating appropriately with multiple constituencies. Demonstrated organizational & research capabilities and attention to detail. Writing samples requested at time of interview.
• Proven team player with skills to prioritize work, manage multiple tasks and meet deadlines from multiple managers in a fast-paced environment without sacrificing quality of work product.
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. The ability to conduct data analysis and work with financial information. Demonstrated skills with sophisticated database software and reporting tools. Expertise in manipulating data to create reports and graphs.
• High level of professionalism, judgement and integrity, and ability to maintain confidentiality.

• Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems.
• Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts.
• Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission.
• Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases.
• Provides editorial support for a journal/publication. Proofreads…