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Education Administration University Professor

Graduate Registrar, MCDB

Job in New Haven, New Haven County, Connecticut, 06540, USA
Listing for: Yale University
Full Time position
Listed on 2026-01-01
Job specializations:
  • Education / Teaching
    Education Administration, University Professor
Job Description & How to Apply Below

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community‑eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Hourly Range

$34.77

Overview

Reporting to the Sr. Operations Manager in the department of Molecular, Cellular, and Developmental Biology and working closely with the Director of Graduate Studies, the MCDB Graduate Registrar (2) is responsible for overseeing and coordinating all administrative, financial, and advising activities related to the graduate program. This role requires a high level of expertise in managing databases, administering funding, and providing comprehensive support to faculty and students.

The ideal candidate must possess strong leadership and decision‑making abilities along with excellent technical and organizational skills.

Key Responsibilities
  • Coordinate comprehensive administrative operations related to graduate admissions, training programs, and record‑keeping while managing the program’s financial aspects, including determining and submitting student funding decisions.
  • Lead all stages of the admissions process for the Plant Molecular Biology (PMB) Track, from initial inquiry to student enrollment.
  • Develop, lead, and oversee admissions activities for prospective students, including committee reviews, on‑site interviews, admission, and enrollment.
  • Coordinate the orientation process for incoming PMB‑track students in the Biological and Biomedical Sciences (BBS) Combined Graduate Program, including online course selection, enrollment, and faculty advising sessions.
  • Administer student funding decisions in Workday, support faculty directors with financial matters, and assess student eligibility for various funding sources based on university policies.
  • Communicate all aspects of student funding, including changes in support, fellowships, appointments, and external awards, and collaborate with the Director, business office, FRMS, and the Graduate School.
  • Initiate and manage databases to maintain and monitor applicant and student records, track academic and research progress, and compile and analyze data for faculty advisors.
  • Provide consistent advising support to graduate students, facilitate faculty advising sessions, address inquiries, and resolve student issues.
  • Prepare and distribute reports on student progress and program statistics, ensuring adherence to university funding policies.
  • Develop and implement strategic plans to enhance program efficiency and effectiveness and work closely with faculty, staff, and students to foster a supportive and inclusive academic environment.
  • Procure goods, clear expenses, and provide backup support to other Business Office staff as needed.
Required

Skills and Abilities
  • A minimum of 3–5 years of administrative experience, preferably in an academic setting, with a strong understanding of admissions processes, student advising, and academic record‑keeping.
  • Proficiency in database management and reporting systems such as SLATE, CANVAS, and Power

    BI; familiarity with financial management and student tracking systems such as Workday, BANNER, Degree Audit, and Teaching Fellows System (TFS); and advanced working knowledge of Microsoft Office Suite, especially Excel, Outlook, Teams, and SharePoint.
  • Strong leadership skills with the ability to ensure programs, projects, and assignments are completed in a timely manner and the ability to make independent and informed decisions, take initiative, and follow through.
  • Proven ability to handle sensitive and confidential information discreetly and professionally, assess issues, troubleshoot, and make quick judgment calls, and provide recommendations to improve processes and procedures.
  • Excellent organizational, written, and verbal communication skills; detail‑oriented with a high level of accuracy; capable of composing, editing, and proofreading memos, general correspondence, and reports; and consistently meeting deadlines and prioritizing workload.
    • Preferred

    Skills and Abilities

    Experience…

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