Title : Graduate Registrar, MCDB

Salary Range $34.77

Job Requisition 131056WD

Reporting to the Sr. Operations Manager in the department of Molecular, Cellular, and Developmental Biology and working closely with the Director of Graduate Studies, the MCDB Graduate Registrar (2) is responsible for overseeing and coordinating all administrative, financial, and advising activities related to the graduate program. This role requires a high level of expertise in managing databases, administering funding, and providing comprehensive support to faculty and students.

The ideal candidate must possess strong leadership and decision‑making abilities, along with excellent technical and organizational skills.

• Coordinate comprehensive administrative operations related to graduate admissions, training programs, and record‑keeping while managing the program’s financial aspects, including determining and submitting student funding decisions.
• Lead all stages of the admissions process for the Plant Molecular Biology (PMB) Track, from initial inquiry to student enrollment, ensuring a seamless transition for new students.
• Develop, lead, and oversee admissions activities for prospective students from initial inquiry through application submission, committee reviews, on‑site interviews, admission, and enrollment.
• Coordinate the orientation process for incoming PMB track students in the Biological and Biomedical Sciences (BBS) Combined Graduate Program, including the administration of all academic activities such as online course selection, enrollment, and faculty advising sessions.
• Facilitate orientation programs, course selection, enrollment, and faculty advising sessions to support student integration and success.
• Determine and submit funding decisions in Workday, support faculty directors with financial matters, and independently assess student eligibility for various funding sources based on university policies.
• Initiate and manage databases to maintain and monitor applicant and student records, track academic and research progress, compile and analyze data for faculty advisors, and maintain accurate records of student achievements, milestones, and funding statuses.
• Provide consistent advising support to graduate students, facilitate faculty advising sessions, address inquiries, and resolve student issues.
• Prepare and distribute reports on student progress and program statistics, ensuring adherence to university funding policies.
• Develop and implement strategic plans to enhance program efficiency and effectiveness and work closely with faculty, staff, and students to foster a supportive and inclusive academic environment.
• Procure goods, clear expenses, and provide backup support to other Business Office staff as needed.

• A minimum of 3–5 years of administrative experience, preferably in an academic setting, with a strong understanding of admissions processes, student advising, and academic record‑keeping.
• Proficiency in database management and reporting systems such as SLATE, CANVAS, and Power
  
  BI; familiarity with financial management and student tracking systems such as Workday, BANNER, Degree Audit, and Teaching Fellows System (TFS); and advanced working knowledge of Microsoft Office Suite, especially Excel, Outlook, Teams, and SharePoint.
• Strong leadership skills with the ability to ensure programs, projects, and assignments are completed in a timely manner. The ability to make independent and informed decisions, take initiative, and follow through.
• Proven ability to handle sensitive and confidential information discreetly and professionally, assess issues, troubleshoot, and make quick judgment calls. The ability to provide recommendations to improve processes and procedures.
• Excellent organizational, written, and verbal communication skills. Detail‑oriented with a high level of accuracy. Ability to compose, edit, and proofread memos, general correspondence, and reports. Proven ability to consistently meet deadlines and prioritize workload. Demonstrated ability to serve as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty,…