Asst Director of Admin & Program Operations, YYGS

Salary Range

$65,000.00 - $

Overview

Yale Young Global Scholars (YYGS) is the premier summer academic enrichment and leadership development program of its kind for talented high school students from around the world. Administered by the Office of International Affairs, YYGS enrolls roughly 2,000 students from more than 150 countries and all 50+ U.S. states and territories. The nine (9) sessions take place on Yale’s campus in STEM, social science, and cross‑disciplinary fields.

Participants benefit from Yale lectures, small‑group discussions led by over 150 dedicated undergraduate, graduate, and professional‑school students, and collaborative projects. The Assistant Director of Administration reports to the YYGS Director and oversees core administrative functions including hiring, financial‑aid review, expense processing, faculty honorarium arrangements, Fly Wire refunds, large supply orders, and monthly reconciliations. The role manages a team of full‑time and temporary staff, hires approximately 190 temporary staff throughout the year, analyzes, tracks, forecasts, and reconciles a $10 million budget, supervises program operations, coordinates online admissions and registration, and assists with on‑site supervision during the summer program sessions.

Principal

Responsibilities

Manages and leads research on federal rules, regulations, and university policies to resolve problems and determine the best course of action for the functional area.

Recommends solutions to higher authority for handling and disposition of problems related to the functional area.

Counsels faculty, students, and staff on issues related to administrative operations and areas of concern for the function.

Manages statistical and analytical information regarding office activities and areas of operational and administrative concern.

Leads long‑range planning for the office activities of a specific functional area.

Interprets and administers various university and federal policies and regulations.

Disseminates accurate and up‑to‑date information regarding areas of concern.

Formulates and establishes policies regarding the area’s function.

Manages a staff of exempt and non‑exempt employees.

Performs other duties as assigned.

Required

Skills and Abilities

Excellent oral and written communication skills.

Strong interpersonal skills with demonstrated ability to interact with a range of individuals including parents, faculty members, vendors, and staff.

Excellent organizational skills, accuracy, and attention to detail.

Strong understanding of human resources hiring and payment procedures in a university setting.

Demonstrated flexibility and agility to adapt to changing work demands and balance many projects in a high‑pressure environment.

Preferred Education, Experience and Skills

Bachelor’s degree in business administration, computer science, education or similar field. Familiarity with YYGS or similar programs and experience working with high‑school students. Familiarity with Yale hiring and payment procedures for temporary employees and students. Technical understanding of online admissions systems.

Required

Education and Experience

Minimum requirement of a Bachelor’s Degree in a related field and three years of experience or an equivalent combination of education and related experience.

Job Posting Date

12/12/2025

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor;
Senior Associate (23)

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

393 Prospect Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing, and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers…