AP Systems Analyst

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values – integrity, patient-centered, respect, accountability, and compassion – must guide what we do, as individuals and professionals, every day.

Under the direction of the Sr. Manager Tax Srvs and AP, the AP Systems Analyst will assume responsibility for the readiness and stability of all aspects of accounts payable systems, applications and data workflow. Ensure that accounts payable staff are equipped with the technological resources needed to do their daily functions. Coordinate resources, establish best practice governance and structure for ERP upgrades and enhancements.

Responsible for leading a core team through the product development/enhancement process, determining department needs and assessing product compatibility with these requirements. Facilitates vendor communications / interactions to ensure that staff needs are met and vendors are paid timely and accurately using automation.

EEO/AA/Disability/Veteran

• AP Staff support and workflow improvements:
  • Supports AP team members to resolve complex issues in invoice payment between vendor and Procure-to-pay cycle, resolving invoice interface issues and assisting with monthly AP close process.
  • Identifies root causes of unmatched invoices and works with Corporate Supply Chain (CSC) to fix root causes and reduce late invoice payment, accounting accruals, and late fees.
  • Reduces Received Not Invoiced (RNI) liability and unmatched invoices due to Invoiced Not Received (INR).
  • Participates in the planning, design, and implementation of advanced automated systems to improve processing efficiency and lower costs.
  • Assists staff with vendor credit holds and creates a process to identify uncollected return credits.
  • Assists staff in resolving payment issues using INFOR Spreadsheet Designer (ISO) to extract charging information for uploading invoices and creating and maintaining ISO templates for invoice and vendor maintenance.
  • Identifies vendors that have discounts if specific payment terms are met and assists staff in meeting those terms.
  • Acts as liaison between staff, internal IT and vendor to fix ERP issues.
  • Assists in extracting data in developing measures of staff productivity.
  • Maximizes ERP features to streamline payment processing, including the goal of a single paying agent.
  • Continues support of the goal to transition to all electronic payments.
  • Assists YNHHS departments with procedures for workflow processes that bring in invoice files, including patient refunds, legal payments, garnishments, and worker's compensation files.
  • Responsible for INFOR security access for AP staff.
  • Performs other duties as necessary to support the needs to meet the demands of the department.
• ERP Support:
  • Responsible for administrative functions in creating new entities/locations, and cash format setups.
  • Acts as the INFOR SME, supports staff and other departments for all AP functions, and assists Accounting, CSC, Internal Audit and other YNHH Departments as needed.
  • Reviews vendor supplied upgrade documentation to identify AP related enhancements.
  • Develops/refines additional scripts for UAT testing and supports UAT testing of ERP upgrades, data conversion and integration activities.
  • Maintains integrity of the AP electronic database, assists other YNHHS entities in implementing and correcting database issues.
  • Supports systems integrated with ERP including Hyland document workflow and MHC check printing software.
  • Works with internal ITS team to ensure integrated software is maintained on current versions.
  • Supports initiatives defined by Finance leadership.
• Training and documentation of AP procedures:
  • Develops standardized procedures for AP functions, including PO invoice processing, expense invoices, INFOR Spreadsheet Designer (ISO) invoice and credit uploads, vendor statement reconciliation, invoice error correction and payment processing.
  • Creates training material to train new AP staff.
  • Designs documentation for departments within YNHH that clearly explains procedures for invoice submission, payment, vendor creation, and…