Clinical Data Coordinator; Hybrid

Clinical Research Data Coordinator

The Clinical Data Coordinator provides direct clinical and data management support for oncology clinical trials, focusing on accurate collection, entry, and reporting of study-related data for an assigned disease team. Using independent judgment and strong decision-making skills, this role manages clinical trial data, supports monitoring activities, and coordinates patient scheduling while ensuring compliance with regulatory and institutional requirements. The position offers a hybrid work arrangement and the opportunity to contribute to impactful cancer research in a mission-driven, academic medical environment.

Responsibilities

• Provide comprehensive clinical and data management support for oncology clinical trials within an assigned disease team or therapeutic area.
• Enter, review, and maintain accurate and timely clinical trial data in electronic data capture (EDC) systems and sponsor databases, ensuring completeness and data integrity.
• Independently abstract, create, and maintain study participants research records, ensuring all required data are collected, source verified, and appropriately documented.
• Coordinate patient and study participant care from recruitment through off-treatment and follow-up phases, including scheduling and verifying study-related appointments and procedures.
• Support and prepare for monitoring visits by ensuring that study records, source documents, and regulatory files are accurate, complete, and inspection-ready.
• Collaborate with clinical, research, and administrative staff to ensure smooth trial operations and adherence to protocol requirements and timelines.
• Apply knowledge of Good Clinical Practice (GCP), HIPAA, IRB, and institutional policies to maintain regulatory compliance and protect patient privacy.
• Work closely with study sponsors and their representatives, providing requested data, clarifications, and documentation in a professional and timely manner.
• Manage multiple trials and tasks concurrently, prioritizing responsibilities in a high-volume, fast-paced environment while maintaining meticulous attention to detail.
• Maintain strict confidentiality of patient and study information and uphold high standards of professionalism, reliability, and attendance.
• Utilize electronic medical records and clinical trial management systems to track patient visits, procedures, and data collection requirements.
• Contribute to continuous improvement of data management processes and workflows to support the integrity and efficiency of clinical trial operations.

Essential Skills

• Two years of related work experience in clinical research, data management, or a similar role in the same job family, or an equivalent combination of education and experience.
• Bachelors degree in a related field or equivalent education and experience.
• At least 2 years of experience in clinical research, clinical data management, or a comparable role; open to candidates with clinical research coordinator experience who wish to move away from direct patient-facing work.
• Intermediate to advanced proficiency with Microsoft Excel and Word.
• Ability to utilize electronic medical databases and electronic health record systems, including experience with EPIC.
• Ability to coordinate patient and study participant care from recruitment through off-treatment and follow-up, including scheduling and verifying appointments.
• Proven ability to independently and accurately abstract, create, and maintain study participants research records, ensuring all required data are collected, source verified, and entered into sponsor databases.
• Strong understanding of Good Clinical Practice (GCP) principles and completion of GCP training.
• Knowledge of federal regulations related to HIPAA and IRB requirements as they apply to clinical research.
• Impeccable interpersonal skills with the ability to work collaboratively as part of a team and independently while remaining self-motivated.
• Demonstrated ability to multitask, manage a broad variety of duties, and adapt to shifting priorities in a changing environment.
• Proven track record of maintaining confidentiality and being organized, thorough, and detail-oriented in all aspects of work.

Additional Skills & Qualifications

• Experience coordinating, planning, or working in a high-volume, multi-task environment.
• Experience working in a clinical trials setting, particularly within oncology, is strongly preferred.
• Familiarity with Oracle-based systems and electronic data capture platforms, including Medidata…