Assistant Director,University Training Grant System Job New Haven area,Connecticut USA,IT/Tech

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Salary Range

$68,000.00 - $

Overview

Reporting to the Associate Dean of the Biological & Biomedical Sciences, the Assistant Director, University Training Grant System will manage the operations and future development of the Institutional Training Grant (ITG) database system. Provide strategic direction, oversight, and reporting for the system. Manage the ITG Hub staff as well as end-user access and provide expert guidance to end-users on grant policies.

Compile data associated with the Biological and Biomedical Sciences (BBS) Program.

Principal Responsibilities

Oversee the functional administration of the current Institutional Training Grant (ITG) Hub database application and work closely with ITS on finalizing the development and release of a new ITG Hub system. Oversee the roll-out of this new system to the research community. Collaborate with the technical team and stakeholders to ensure applications accurately reflect institutional goals and workflows.

Assist faculty and administrators as they prepare predoctoral and postdoctoral training grant proposals, with a primary focus on assisting with the data tables.

Provide guidance to faculty and administrators on National Institutes of Health (NIH) policies and procedures related to predoctoral and postdoctoral training grant applications and progress reports. Ensure that grant owners’ needs are accommodated.

Develop the administrative infrastructure of ITG Hub system use, including developing procedures and timelines for users to access data within the system. Manage the ITG Hub staff, including training, assigning work, and prioritizing tasks where necessary.

Gather, receive, and interpret data, analyses and reports. Develop reports and related reporting tools. Develop and validate queries for the successful extraction of appropriate data.

Working with ITS and university leaders, develop plans to enhance and expand usage of the new ITG database system.

Maintain a Filemaker Pro database and develop Excel reports for the BBS Program.

Required

Skills and Abilities

Extensive experience understanding and documenting business processes, defining system functionality, and translating operational needs into clear, actionable requirements for technical teams.
Expertise in NIH T32 predoctoral and postdoctoral training grant policies.
Proficiency with Filemaker Pro, Power

BI, and Microsoft Office Suite.
Proven ability to work independently and collaboratively with a wide range of individuals of diverse levels of training, demonstrating flexibility and adaptability.
Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.

Preferred

Skills and Abilities

Experience in strategic planning, quality improvement initiatives, and stakeholder engagement.
Advanced degree preferred.

Required

Education and Experience

Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health

Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

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