Operations Manager Job New Haven area,Connecticut USA,Management

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Salary Range $68,000.00 – $

Overview

Reporting to the Lead Administrator of Astronomy and Physics, ensure that faculty, students, and staff receive high quality administrative support in a manner compliant with university policies and procedures, and work with the Lead Administrator to leverage available resources, which will help advance the units and university’s mission. Partner with Faculty Research Management Services to oversee faculty sponsored awards, providing support needed to ensure that these awards are properly managed and faculty are able to effectively engage in their research.

Manage annual operating budget of $5 million, business controls, facilities, non-faculty personnel, faculty affairs and support, interdepartmental and community relations, and special events. Directly supervise five financial research and support staff. Maximize efficiency and service as well as promote a healthy team environment. Oversee the administration of summer research programs for visiting students. Ensure that department events, conferences, etc. are managed effectively.

Ensure that faculty conducting department initiatives are properly supported. Ensure effective coordination of this observer details at the Keck Remote Observing Facility at Yale.

Required

Skills and Abilities

Well-developed managerial, decision-making, planning, organizational, problem-resolution, and leadership skills.

Demonstrated ability to manage people on a day-to-day basis and inspire high level of commitment and performance.

Demonstrated proficiency in Excel and experience with database management.

Excellent written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the university.

Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment and demonstrated ability to anticipate changes in the business environment and proactively manage change.

Principal Responsibilities

Administrative Services Manager: Provides efficient and effective delivery and integration of all administrative services (academic, financial, research and/or clinical) for which (s) he is accountable. Serves as the unit’s point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services and Faculty Affairs), ensuring that providers are apprised of unit needs and relevant information, and taking action where needed.

Monitors the adequacy of service delivered by outside providers. Escalates issues or concerns related to administrative and operational services to the LA.

Financial Analyst and Manager: Partners with the LA to build financial plans for the unit. Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit’s financial resources, e.g. performance against budget. Recommends adjustments and takes action as appropriate. Oversees daily financial monitoring and authorizes transactions per policy. Provides support to unit’s Dean/Director/Chair for financial inquiries.

Identifies available financial resources (current/future), and recommends how to deploy efficiently to support unit objectives. Prepares all funds budgets, including gathering historical information, providing analysis and quality control. Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA.

Risk Manager: Implements and maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action in order…


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