Executive Assistant

Executive Assistant to Vice Presidents and Risk and Safety Director | New Hope

Are you ready to play a pivotal role in supporting top-level leadership? APi Garage Door is searching for a proactive, high-energy Executive Assistant with marketing experience to support two visionary Vice Presidents and our Risk and Safety Director and help drive our business to new heights! If you thrive in a fast-paced environment, love tackling challenges, and excel at orchestrating the details that keep top leaders at their best, this is your opportunity to join a dynamic team where your marketing skills and initiative are celebrated.

At APi Garage Door, we take pride in our positive work culture, you’ll be part of a workplace that values safety, teamwork, and believes in doing the right thing every time. Bring your passion for excellence and achieve extraordinary things together!

Responsibilities:

• Provide high-level administrative support to assigned executives, including calendar management, meeting coordination, and preparation of materials.
• Organize, prepare, and edit presentations for internal and external meetings.
• Support the marketing team with the creation and distribution of communication materials both in print and on social media.
• Track safety and L&D metrics and maintain data collection.
• Draft and review correspondence, reports, and other documents while maintaining consistency with organizational branding standards.
• Plan, coordinate, and support logistics for events, meetings, and presentations.
• Coordinate travel arrangements, process expense reports, and perform other executive support tasks as required.
• Ensure timely communication and follow up on action items from meetings and correspondence.
• Act as a liaison and collaborate closely with Marketing, Sales, Field Operations, Branch Managers, Department Managers, and Administration staff.
• Manage multiple priorities in a fast-paced environment and proactively identify opportunities to streamline processes.
• Perform additional duties as assigned in support of the executive team.

Experience and

Education Requirements:

• Associate or bachelor's degree in business administration, Marketing, Communications, or a related field preferred.
• Minimum 3 years of executive experience, preferably supporting multiple senior leaders, 6+ years of office managerial experience preferred.
• Experience supporting marketing projects or campaigns is highly preferred.

Benefits:
We offer a competitive salary and an AMAZING benefits package that includes the following:

• 120 hours PTO per year, which begins accruing at point of hire.
• Paid holiday, including a floating holiday.
• Medical, Dental, Vision, Life Insurance, Long-Term Disability, Health Savings Account, Referral Program, Tuition Reimbursement
• Free virtual healthcare visits.
• Company paid Life Insurance, Short-Term Disability and Long-Term Disability
• Learning and leadership development opportunities.
• Paid pregnancy, adoption, and parental leave.
• 401(k) with employer match with Profit Sharing
• Employee stock purchasing plan
• Employee Assistance Program & Mental Health Services

Other:

• Job Type - Full-time, day shift Monday – Friday 7:00-4:00
• Pay range $30-36/hour DOE

This job is ideal for someone who is:

• Detail-oriented, noticing and remembering minor details
• Flexible, can move fluidly from one task to the next
• People-oriented, enjoys interacting with others
• Good Communication Skills
• Independent, enjoys working with little direction