Rail Services Program Administrator

POSITION DESCRIPTION

A Rail Services Program Administrator at SET Environmental supports the Rail Services Program Lead by managing key administrative, compliance, and reporting functions related to railroad service events. This role ensures timely invoicing, adherence to railroad-specific safety and compliance standards, and accurate post-job documentation and is responsible to:

• Generate and submit timely customer invoices in accordance with railroad-specified requirements
• Manage submittal of invoices to the various 3rd party platforms utilized by SET's rail services clients
• Track and communicate railroad-specific safety and compliance requirements
• Maintain training compliance records and notifications
• Generate and submit timely post-job reports for railroad service events
• Collaborate with internal teams and railroad clients to support smooth service delivery and accurate record-keeping
• Perform other related administrative duties as assigned by the Rail Services Program Lead
• Perform other miscellaneous duties as necessary

POSITION REQUIREMENTS

• High school diploma or equivalent required; college degree preferred
• Previous experience working with railroad clients preferred
• Strong attention to detail and ability to meet deadlines
• Proficiency with standard office software and invoicing/reporting tools
• Effective written and verbal communication skills
• Ability to work independently and manage multiple priorities