Administrative Assistant

About this Job

About this Job The University of Louisiana at Lafayette New Iberia Research Center (NIRC) specializes in the breeding, management, and importation of a diverse range of nonhuman primate species and offers a broad range of diagnostic, laboratory, and human resources for the development and characterization of nonhuman primate models for applied and basic research aimed at promoting human quality of life.

We’re looking for an Administrative Assistant 2 to join us at the New Iberia Research Center.

• Accepting Direction:
  The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively:
  The ability to relay information correctly and appropriately to connect people and ideas.
• Using Data:
  The ability to use relevant and valid data to inform a recommendation for action.
• Acting Decisively:
  The ability to make decisions quickly and effectively.
• Adapting to Change:
  The ability to adjust plans, expectations, and behaviors in response to change.
• Displaying Professionalism:
  The ability to recognize how your actions impact the perceptions of both you and your organization.
• Driving Results:
  The ability to identify important goals and work to achieve them.

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

• Perform routine clerical and administrative duties in support of departmental operations.
• Prepare, process, and maintain documents, reports, and correspondence in accordance with established procedures.
• Greet and assist visitors, faculty, staff, and students; answer inquiries or direct individuals to appropriate personnel or departments.
• Receive, screen, and route telephone calls; take messages and provide basic information as required.
• Maintain and update records, files, and databases; ensure accuracy and confidentiality of information.
• Schedule and coordinate meetings, appointments, and conference room reservations.
• Receive, sort, and distribute incoming and outgoing mail and other materials.
• Prepare purchase requisitions, supply orders, and track inventory of office materials.
• Assist with payroll reporting, timesheets, or attendance records as directed by supervisor.
• Compile and verify data for departmental or unit reports.
• Operate standard office equipment such as computers, copiers, scanners, and fax machines.
• Enter and retrieve data using word processing, spreadsheet, and database software.
• Review forms and documents for accuracy, completeness, and compliance with established policies.
• Process travel requests, reimbursements, or other administrative transactions as assigned.
• Provide assistance to supervisors or professional staff by drafting routine correspondence and assembling supporting materials.
• Maintain confidentiality of sensitive or personnel-related information.
• Perform other related duties as assigned to support smooth and efficient daily operations.

Appointment Type:
Probational

Work Location:

This position is located at the New Iberia Research Center, 4401 W. Admiral Doyle Dr., New Iberia, LA 70506

Compensation:
This position has a minimum hourly rate of $12.03/hour. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.

Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact:
Taronsler Faye Cormier
Human Resources Specialist
University of Louisiana at Lafayette – Human Resources
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service.