Office Manager

S & S Concrete Floors is looking for an experienced Office Manager to lead the day-to-day accounting and administrative side of our busy concrete construction company in New Ipswich, New Hampshire
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This is much more than a traditional office management position. You’ll direct the office staff while staying hands-on with accounts receivable, payroll, billing, banking, insurance, employee benefits, reporting, fleet compliance, and the many details that keep our projects and crews moving.

• $30.00 or more per hour starting pay based on experience.

• Health, dental and life insurance.

• 401(k) retirement plan with 4% company match.

• Paid vacation.

• Full-time Monday–Friday position generally working 8am–5pm. Some schedule flexibility is available.

• Direct the office staff, oversee Accounts Payable and Payroll, fill in when needed, and help resolve day-to-day accounting issues.

• Manage AR, customer invoicing, collections, payments, monthly statements, and vendor payments.

• Set up new jobs and project files; handle certificates of insurance, contracts, warranties, subcontractor qualification forms, and project bonds.

• Complete monthly customer billing, including AIA billing, lien waivers, subcontractor reports, and other required paperwork.

• Monitor weekly payroll, certified payroll reports, bonus checks, and 401(k) administration.

• Reconcile bank accounts, manage banking needs, complete month-end reconciliations, and keep financial records accurate and balanced.

• Prepare trial balances, balance sheets, and income statements; work with the CPA/auditors on taxes, quarterlies, W-2s, 1099s, annual audits, and year-end closing.

• Coordinate employee benefits and insurance, including health, dental, life, renewals, workers’ compensation claims, and related records.

• Manage fleet records, insurance, registrations, fuel/IFTA/UCR filings, permits, toll transponders, Motive tracking, and DOT compliance.

• Handle trucking invoices and state permits, along with shipping paperwork for UPS, USPS, and freight.

• Support Estimators, Project Managers, field teams, the shop, and other departments when office or project needs come up.

• Solid experience in office management, accounting, bookkeeping, or a similar business operations role.

• Hands-on experience with AR, AP, payroll, billing, bank reconciliations, and financial reporting.

• Experience supervising or coordinating the work of office or accounting employees.

• Strong organization, accuracy, follow-through, judgment, and comfort handling confidential financial and employee information.

• Ability to manage several priorities, deadlines, and unexpected needs without losing track of the details.

• Strong computer and accounting software skills; experience with Sage 100 Contractor is especially helpful.

• Construction accounting, AIA billing, certified payroll, job costing, insurance, fleet/DOT compliance, or contractor paperwork experience is a definite plus.