Executive Assistant

Executive Assistant

Join to apply for the Executive Assistant role at Chelten House Products.

• Manage the CEO’s calendar, appointments, and travel with attention to production schedules, plant operations, and family commitments
• Coordinate and confirm internal and external meetings, plant visits, and vendor appointments
• Maintain discretion while handling confidential business matters
• Draft and edit correspondence, memos, and emails on behalf of the CEO

• Track and manage invoices, expense reports, and credit card reconciliations
• Maintain Executive KPI and Objectives trackers/scorecards, working across the leadership team and organization to obtain necessary information
• Maintain organized filing systems (digital and physical) for contracts, records, and confidential documents

• Liaise with department heads (production, logistics, quality assurance, HR, accounting) to relay the CEO’s priorities and follow up on pending items
• Help ensure communication flows smoothly between the office, production facility, and leadership team
• Coordinate company-wide notices, memos, and communications on behalf of the CEO
• Attend Executive Leadership meetings, take comprehensive notes, and follow up on outstanding to-do items or decisions requiring action

• Assist the CEO by serving as a supporting point of contact for suppliers, distributors, co-packers, and service providers, helping coordinate communication and follow-up as directed
• Maintain an updated contact list for vendors, customers, and key partners

• Arrange travel itineraries, accommodations, and meal plans for the CEO and accompanying staff or family members
• Plan logistics for trade shows, customer meetings, and company events

• 2–4+ years of administrative experience, preferably in food manufacturing, consumer packaged goods (Consumer Product Goods), or a related industry
• Experience directly supporting C-level executives
• Key attributes include planning, coordination, time management, establishing priorities, and excellent communication skills
• High level of confidentiality, reliability, and integrity. Must be discreet and maintain confidentiality
• Highly proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Excellent written and verbal communication skills with the ability to take accurate notes and manage follow-up actions
• Strong interpersonal and relationship-building skills across all levels of the organization
• Ability to manage multiple priorities with flexibility and professionalism
• Self‑starter with the keen ability to make quick and effective decisions while working independently
• Demonstrates professionalism, discretion, and reliability in all aspects of the role

Mid‑Senior level

Full‑time

Administrative

Food Production

Philadelphia, PA $60,000.00–$70,000.00

Wayne, PA $80,000.00–$90,000.00

Plymouth Meeting, PA $65,000.00–$75,000.00

New Castle County, DE $45,000.00–$60,000.00

Newark, DE $–$

King of Prussia, PA $65,000.00–$75,000.00