Legal Operations Coordinator

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Capital Health is a region's leader in patient care with advanced technology and outstanding staff. The system consists of two hospitals and a medical group with over 250 physicians. The organization values flexibility and competitive compensation to attract top talent.

Pay Range $24.50 – $35.60

Scheduled Weekly Hours 40

Coordinates operations of the Office of General Counsel and Risk Management. Acts as administrator for system-wide contract and matter management systems. Supports OGC document management, storage, destruction. Assists with OGC budget, reporting, and reconciling spend. Provides secretarial support to the Chief Legal Officer and Deputy General Counsels. Coordinates coverage and workflow for smooth executive operation.

• Education:
  
  High school diploma or GED. Business school degree or Associate's preferred.
• Experience:
  
  Five years of administrative, office, or department experience.

• Knowledge and experience in basic office administration functions.
• Excellent communication and time management skills. Highly adaptable, anticipating needs and switching tasks quickly.
• Intermediate knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills, meets deadlines, strong editing and proofreading ability.
• Ability to develop rapport with other organizational functions and departments.

8 Hours

• Maintains calendars for one or more VPs and Directors with timeliness and accuracy. Schedules and coordinates arrangements for meetings and special events, including facilities, catering, and logistics, assuring smooth functioning of events. Makes travel arrangements as needed.
• Collects, tracks, and maintains information specific to the division, often of a highly confidential nature according to procedure. Maintains confidential employee records for department staff, processes time sheets, tracks PTO in accordance with policy and procedures, and serves as liaison with Payroll and Human Resources.
• Coordinates the timely receipt, processing, production, and distribution of regular reports to appropriate management team, department heads and organization staff. Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes, and ensures data entry of appropriate information on a timely basis.
• Monitors and orders inventory for office supplies, furniture, and IT equipment.
• Revises or drafts processes and procedures as needed to support efficient and effective division operations. Reports office progress to senior management and works with them to improve office operations and procedures.
• Prepares, edits, and proofreads letters, memoranda, documents, and presentations from drafts or independently in a timely manner. Designs, formats and lays out documents and presentations as needed using intermediate and advanced features of MS Office applications (Word, Excel, Power Point). Organizes data and information on a regular basis. Ensures maintenance of hard copy and computer files periodically as required. Builds and maintains databases using Access, Excel, and specialized database applications.
  
  May conduct research on the Internet.
• Reviews, determines appropriate disposition of, and responds to mail, faxes, and email in a timely manner. Follows up on requests and sends brochures, packets, and other information, as appropriate.
• Serves as liaison with facilities or building management, safety, and security to ensure consistent provision of services and to resolve problems as needed. Participates in office renovation, space allocation, and office moves, coordinating IS, telephone, facilities and other support services as needed. Maintains the office condition and arranges necessary repairs.
• Oversees the daily operations and serves as the system administrator for Capital Health’s compliance and matter management platform for Human Resources, Health Information Management, OGC and Risk Management. Maintains all system upgrades in timely manner.
• Updates employee files and all…