Records Clerk and Clery Compliance Officer

Records Clerk and Clery Compliance Officer

Job Category: Police

Requisition Number: RECOR
001277

Posted: December 18, 2025

Employment Type: Full Time

Location: Monmouth University Main Campus, West Long Branch, NJ

Rate: $34.48 USD per hour

Monmouth University is seeking applications for a Records Clerk and Clery Compliance Officer in the Monmouth University Police Department. The Records Clerk and Clery Compliance Officer performs a variety of administrative and clerical duties related to the maintenance, processing, and security of police records and reports for the University Police Department. This civilian position plays a key role in supporting law enforcement operations by ensuring the accurate entry, organization, retrieval, and dissemination of sensitive information in compliance with university policy, state and federal laws, and criminal justice standards.

The Records Clerk and Clery Compliance Officer provides exceptional customer service to members of the campus community, law enforcement agencies, and the public, while maintaining strict confidentiality and professionalism.

• Resume or Curriculum Vitae
• Cover Letter
• Professional References

• Receive, review, and process police reports, citations, arrest records, incident logs, and related documentation.
• Collect data from patrol, traffic, detective bureau, and dispatch.
• Maintain accurate and up-to-date electronic and physical records using records management systems and applicable databases.
• Ensure compliance with records retention schedules, confidentiality laws (FERPA, CJIS, state public records acts), and departmental policies.
• Respond to requests for police reports, background checks, and public records in accordance with established procedures.
• Create and maintain procedure manuals for records and manage schedule for retention and/or destruction of records.
• Assist law enforcement personnel, university departments, and the public with records inquiries while protecting restricted or confidential information.
• Prepare statistical and administrative reports related to crime data, arrests, or other police activities as required.
• Coordinate the release, expungement, sealing, or destruction of records following legal and departmental guidelines.
• Verify data accuracy, correct discrepancies, and ensure timely filing of all documents.
• Support audits and inspections by internal or external agencies.
• Create and maintain an accurate filing system of electronic and paper-based police records, reports, logs, case files, and other departmental documentation in accordance with all applicable guidelines and standards.
• Assist with the Telestaff law enforcement scheduling system.
• Serve as the Body Worn Camera and Mobile Video Recorder Administrator, overseeing the management of both programs; issue, use, and maintain BWC; provide training to officers and evaluate program effectiveness; review, download, and purge captured data.
• Review and update policies related to BWCs to ensure compliance with legal standards and department guidelines.
• Custodian of Records and disseminator of information in accordance with Attorney General Guidelines and Monmouth University policies and administrative regulations.
• Serve as Clery Records Custodian and Campus Safety Survey Administrator, overseeing reporting, recordkeeping, and awareness campaigns.
• Assist the Assistant Dean of Students with the development and publication of the annual Guide to a Safe Campus in compliance with federal mandates.

• High school diploma or GED.
• Three or more years of clerical, records management, or administrative experience.
• Working knowledge of office procedures, records management principles, and data entry practices.
• Intermediate knowledge of computer software including Microsoft Office Suite and records management systems.
• Ability to learn and apply federal and state laws governing police records and information security.
• Excellent attention to detail, organizational skills, and ability to manage confidential materials.
• Strong communication and customer service skills; ability to interact effectively with diverse populations.