Executive Administrative Assistant; Korean

Overview

Work Location:
Englewood Cliffs, NJ, USA (Onsite)

Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests.
• Respond to requests for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.
• Triage and diagnose basic hardware, software and phone issues; manage office supply management and other general office management functions.
• Liaison with customers and internal executive level stakeholders.
• Develop and maintain cross-divisional relationships with other admin staff.
• Handle ad hoc administrative duties as they arise.

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time effectively.
• Ability to keep information organized and confidential.
• Experience in event planning and budgeting.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• Proficiency with Microsoft Word, Excel and PowerPoint.
• Bilingual in English and Korean.

• 2-year degree or equivalent work experience
• 8-10 years’ experience required
• Experience working with executives is mandatory

• Entry level

• Full-time

• Administrative and Information Technology

• IT Services and IT Consulting