Academic Department Assistant - Communication & Languages

Academic Department Assistant - Communication & Languages

Ranked by  and  as the #1 community college in New Jersey, Raritan Valley Community College has been serving as an academic and cultural center for Somerset and Hunterdon County residents for over 50 years. The College has been nationally recognized for its service to the community, environmental stewardship, and commitment to diversity. It is home to a planetarium, science education institute, 3M observatory, a theatre offering professional performances for all ages, and an Honors College for high‑achieving students.

The College offers more than 90 associate degrees and certificates, as well as career training and professional development courses. RVCC is located at 118 Lamington Road in Branchburg, NJ. Visit (Use the "Apply for this Job" box below). for more information.

Raritan Valley Community College has an anticipated opening for an Academic Department Assistant for the Communication & Languages department. The Academic Department Assistant reports directly to the Division Dean for Business, Communication & Public Service.

• Assist the Department Chairperson(s) with daily office responsibilities in a time‑sensitive manner.
• Receive walk‑in visitors, students, and inquiries concerning classes and services offered at RVCC; respond knowledgeably and direct inquiries as appropriate.
• Maintain an efficient, productive, and professional office environment.
• Maintain proficiency in the use of College technology support systems, and use Banner, Argos, and Lion's Den to assist the Chairs with schedule confirmation, cancellation procedures, contracts, and reports.
• Assist with faculty attendance records and submit timesheets on a regular basis.
• Create, organize, and maintain all filing systems in the academic department; develop and maintain efficient office procedures and methods, including a professional record‑keeping system enabling the archiving and retrieving of documents in a timely fashion.
• Maintain confidentiality of student exams, records, and faculty files.
• Collect, store, and archive all End‑of‑Semester materials from adjuncts.
• Assist the Department Chairperson(s) in the development and maintenance of budgets, including supplies, purchase orders, requisitions, inventory, and repair records.
• Order books for all full‑time and adjunct faculty for all sections; coordinate with the Bookstore Book Manager extensively during peak periods to ensure correct copies and editions are ordered and fulfilled.
• Process full‑time and adjunct faculty requests for desk copies of new text selections or texts in new editions.
• Complete work orders when needs arise in the faculty offices or classrooms.
• Maintain full‑time and adjunct faculty lists and, for departments with Advisory Committees, maintain member lists.
• Assist the Department Chairperson(s) with marketing and promotional materials and event planning for departmental special events: reserve rooms, order technology, housekeeping, and catering as needed; coordinate honoraria payments.
• Assist the Chairperson(s) in the preparation and distribution of confidential peer observations to full‑time and adjunct faculty.
• Coordinate collection of CRNs that faculty will use for course evaluations using EKit.
• Assist Department Chairperson(s) with student worker/office staff that provide reception or clerical services, when available.
• Liaise with the staff in Enrollment Services, assisting in monitoring and developing the schedule of courses for RVCC.
• Monitor and make recommendations to the Chair(s) for ongoing improvement of procedures and processes.
• Perform other related duties as assigned.

• A.S. degree in applicable discipline or 3–5 years of administrative/secretarial experience.
• Proficiency with MS Office applications.
• Excellent writing and administrative assistant skills, and ability to organize the office.
• Professional telephone skills, time management, and the ability to handle multiple projects.
• Ability to handle sensitive and confidential information.
• Strong interpersonal skills, ability to work independently, excellent oral and written communication skills, and a positive attitude.
• Experience in a…