Sr Administrative Assistant

Executive Secretary

This position is responsible for the general secretarial, clerical and administrative support duties within Warren Manufacturing facility. Provide exceptional administrative support for Executive Director, Site Head of Warren Manufacturing and his direct reports. Maintains Executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel proactively. Handles highly confidential information, agendas, communications, announcements etc. Prepares, submits, processes and tracks expense reports Maintains staff lists, org charts and other departmental documents Coordinate Global/Departmental meetings which include operating within defined budget and ensure coordination of all internal and external vendors Executing technical transactions with accuracy within Oracle or other systems as necessary.

Organize administrative systems to support department members including filing/records retention and other functions as required. Schedule conference room usage. Prepare presentation materials in MS Power Point, Excel, or Word as needed. Responsible for establishing strong network across Client including within GPDO. Develops and maintains excellent relationships with Admin support across Client. Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential. Investigate and learn various new technologies to enable communication across the business and propose new ways of leveraging technology to enable the business Other duties related to the above within Client as a whole, as assigned.