Executive Administrative Partner

Job Description

Pay: $80,000.00 - $90,000.00 per year

We are looking for a highly organized, proactive, and trusted professional to provide direct support to our CEO and Executive Leadership Team. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing priorities and bringing structure to complex initiatives, and takes pride in ensuring important details and commitments never fall through the cracks.

CEO & Executive Support

• Administer the CEO’s priorities, delegated assignments, pending decisions, and important deadlines.

• Coordinate executive projects and initiatives to ensure appropriate ownership, follow-through, and timely completion.

• Monitor priorities, commitments, and open items to identify delays, risks, missing information, and matters requiring escalation.

• Maintain an organized executive dashboard reflecting priorities, ownership, deadlines, status, and next steps.

• Coordinate the CEO’s calendar, meetings, travel, and other executive commitments.

• Screen, prioritize, and route communications, meeting requests, and other matters requiring executive attention.

• Prepare agendas, materials, action items, and follow-up documentation for executive and leadership meetings.

• Follow up with designated leaders and stakeholders regarding assignments, decisions, and outstanding commitments.

• Coordinate cross-functional efforts involving executive leadership, department leaders, and other designated stakeholders.

• Resolve routine scheduling, communication, logistical, and administrative issues using sound judgment and established authority.

• Exercise independent judgment in managing routine matters and redirect requests to the appropriate leader or department when necessary.

• Represent the CEO and company professionally when communicating with employees, customers, vendors, advisors, and other stakeholders.

• Coordinate business travel, reservations, meetings, events, expenses, and other executive logistics in accordance with company procedures.

• Maintain accurate and organized executive records, files, trackers, templates, and documentation.

• Maintain confidentiality when handling sensitive company, employee, customer, financial, strategic, and personal information.

• Utilize approved technology and AI tools to improve organization, communication, documentation, and efficiency.

• Troubleshoot administrative and workflow issues and implement practical solutions to improve efficiency and continuity

• Provide limited confidential personal and family administrative support to the CEO when requested.

Leadership & Organization Support

• Coordinate Executive Leadership Team schedules, meetings, materials, and follow-up.
• Support leadership initiatives by coordinating assignments, information, approvals, and deadlines across departments.
• Participate in cross-functional projects and executive initiatives as assigned.
• Assist with developing and maintaining processes and procedures that support executive and leadership operations.
• Provide input on process improvements and opportunities to improve executive and leadership efficiency.
• Prepare coverage plans for planned absences, including outstanding priorities, deadlines, responsibilities, and backup ownership.

Requirements

• 5-7 years of related experience in executive administrative, coordination, or related field.
• Ability to manage competing priorities, confidential information, and cross-functional follow through in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, and relative AI tools.
• Excellent written and verbal communication skills
• Bachelors degree, preferred

** Physical Demands

** Regularly stand/sit for extended periods, operate office equipment, perform light to moderate lifting,…