Secretary Guidance Department

• Greet Students
  • Answer form requests for appointments
  • Schedule appointments with counselors
• Spreadsheet with Post Graduation plans for all seniors
• Complete Working Papers
• Mail Working papers to state at end of each month
• Work with students and parents to provide Realtime access
• Work with students and parents to provide support for Naviance
• Complete student verifications and look-ups - put in file
• Send transcripts for past students - put in file
• Mailing student records of withdrawn students
• Filing and inputting SAT/ACT/PSAT/NJSLA in Realtime & Naviance
• Update and edit grades as needed (Each marking period)
• Schedule meetings with parents/students for Freshmen Groups, Jr College Planning, Senior Transition, Incoming Freshmen Scheduling
• Call students out of class for meetings (Guidance and CST students)
• Compile and print Failure list - each marking period
• Edit grades for teachers when necessary (mainly end of each marking period)
• Coordinating schedule for all counselors
• Linking siblings in Naviance, updating information in Naviance as needed
• Get files to Accuscan for yearly update
• Coordinate/Schedule Conference room meetings/Appointments
• Assist with Bulletin Boards in hallway and in office

• Request student record of new student
• Enter new data to Realtime
• Contact transportation
• Tour student and family after enrollment
• Help students with schedules (print out if needed)
• Create mandatory list for communication with Military
• Organization/filing of student folders in guidance
• Make copies of college forms to students as needed
  • Transcript Release Forms, Counselor Packet, Letters of Rec Forms, Mid Year forms
• Compile/print letters of recommendations and send any information to colleges
• Assist in organization of virtual college admission visits with Justin
• Help to prepare and execute PSATs with Lauren

• Order supplies
• Prepare & mail mid-year grades to colleges based on request
• Enroll Choice students (Feb/Mar)

• Senior Events Preparation (each Spring)
  • Organizing and corresponding with scholarship donors
  • Deposit any scholarship contributions
  • Contact all donors
  • Prepare Gold and Silver certificates
  • Prepare vouchers for Scholarships
  • Creating application packages for each student and each scholarship
  • Create digital invitation and form for Senior Award Night
  • Create cards for Senior Decision Day with each student's name and college logo
  • Create and print senior scholarship awards
  • Help to organize and set up Senior Awards Night
• Help with AP Test coordination
• Keep account of AP Payments
• Update Post Graduation in Realtime
• Update Graduation Outcomes list of all seniors
• Mail Final Transcripts before June 30 (ensure graduation date is on transcript)

• Schedule Educere testing dates as needed with counselors
• Working papers
• Coordinate appointments for schedule changes

Note:
Must participate in NJ required Criminal History Clearance before beginning employment.