Engineering Project Administrative Assistant

Job Location:

South Hackensack, NJ 07606, Salary Range: $28.00 - $33.00 Hourly, Job Category:
Admin - Clerical,

Location:

South Hackensack, New Jersey
Department:
Structural Department

Since our founding in 1924, Boswell has evolved into a multidisciplinary engineering consulting firm serving public- and private-sector clients. We take pride in delivering quality engineering solutions while fostering a collaborative workplace that supports employee development and professional growth.

Boswell is seeking a highly organized, detail-oriented Engineering Project Administrative Assistant to support our engineers, project managers, and engineering leadership. This position provides administrative and project coordination support across engineering and infrastructure projects. Responsibilities include preparing and proofreading documents, maintaining project records, coordinating deliverables, assisting with proposals, and supporting day-to-day project administration. The successful candidate will be an effective communicator, comfortable managing multiple priorities, and interested in learning engineering terminology, project procedures, and industry-specific software.

Previous engineering or construction experience is beneficial but not required. The position may also provide opportunities for occasional field exposure related to engineering investigations. Training will be provided for assigned field activities.

• Document Preparation:
  Prepare, format, proofread, and finalize reports, proposals, specifications, letters, and other technical and business correspondence.
• Project Administration:
  Support engineers and project managers with project documentation, schedules, status updates, and administrative coordination.
• Document Control:
  Organize and maintain electronic project files, correspondence, technical documents, and project records, ensuring accuracy and accessibility.
• Proposal and Business Development Support:
  Assist with proposals, qualifications packages, staff resumes, presentations, and related materials.
• Project Deliverables:
  Coordinate the assembly, review, tracking, and submission of reports, drawings, specifications, and other project deliverables.
• Administrative Support:
  Assist with scheduling, correspondence, expense reports, meeting arrangements, and other departmental needs.
• Meeting Coordination:
  Schedule meetings, prepare agendas and materials, and assist with meeting minutes and follow-up items.
• Professional Communication:
  Communicate professionally with internal teams, clients, consultants, contractors, and government agencies as needed.
• Occasional Field Support:
  Assist with assigned field activities, which may include observing subsurface exploration activities and collecting field data. Appropriate training and site-specific instructions will be provided.
• Confidentiality and Quality:
  Handle sensitive business and project information appropriately and maintain a high standard of accuracy and professionalism.

• Strong written and verbal communication skills, including grammar, spelling, proofreading, and document formatting.
• Proficiency with Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills, attention to detail, and the ability to maintain accurate records.
• Ability to manage multiple assignments, prioritize competing deadlines, and follow through on responsibilities.
• Ability to work independently while collaborating effectively with engineers, project managers, and other team members.
• Professional communication, sound judgment, initiative, and a willingness to learn new systems and procedures.

• Administrative, project support, document control, proposal coordination, or similar experience in a professional services environment.
• Experience supporting engineering, architecture, construction, environmental consulting, infrastructure, or other technical project teams.
• Familiarity with Adobe Acrobat, Bluebeam Revu, or comparable document-management tools.
• An associate’s or bachelor’s degree in Business Administration, Office Administration, Communications, English, Technical Writing, Liberal Arts, or a related field.

Relevant experience and demonstrated skills will be considered in place of a degree. Candidates with transferable administrative experience and a strong interest in supporting engineering projects are encouraged to apply.

This position…