Part-Time SSS Office Assistant, TRIO Student Support Services

Recruitment/Posting Title Part-Time SSS Office Assistant, TRIO Student Support Services

Department

Salary Details

Salary Details 17500

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

The Part-Time SSS Office Assistant supports the daily operations and programmatic needs of TRIO Student Support Services ( SSS ) by assisting with workshops, events, outreach, and administrative functions. The role helps maintain efficient office operations, supports grant-related and student success initiatives, develops promotional materials, assists with program assessments and reporting, and contributes to the effective delivery of services that promote student engagement, retention, and academic success.

Position Status

Position Status Part Time

Posting Number

Posting Number 26FA0956

Posting Open Date

Posting Open Date 10/26/2026

Posting Close Date

Posting Close Date 10/28/2026

Qualifications

Minimum Education and Experience

• High School Diploma or GED :
  Required
• Undergraduate Degree:
  Required
• Postsecondary Certificates / Associate Degrees:
  Optional
• Software & Technical Proficiency:
  Basic to intermediate skills in office software suites like Microsoft Office (Word, Excel, Outlook) or Google Workspace, plus comfort with data entry and digital record-keeping.
• Communication
  
  Skills:
  
  Strong verbal and written communication abilities for answering phones, greeting visitors, and drafting correspondence.
• Organizational & Time Management:
  Attention to detail, the ability to multitask, file management, and schedule coordination.

• 2 years or more of professional work experience in an office, clerical, or secretarial role, ideally within a higher education, school, or non-profit setting.
• Database & Specialized Software:
  Experience with institutional student information system.
• Discretion and Confidentiality:
  Proven capacity to handle sensitive student records, personal data, and strict adherence to FERPA (Family Educational Rights and Privacy Act) regulations.
• TRIO Knowledge:
  Prior familiarity with federally funded TRIO or college-access/retention programs.
• Record Keeping & Compliance:
  Experience tracking grant expenditures, maintaining student files, and compiling data for federal or institutional compliance reporting.

Overview

• Report to work punctually and in appropriate workplace attire.
• Adhere to scheduled work hours, ensuring consistency and reliability in your role.
• Help maintain a clean and welcoming student space by cleaning designated areas to help promote a healthy environment and ensure a safe space for all.
• Assist with workshops and hybrid programming throughout the semester.
• Follow policies and procedures for documenting THRIVE SSS participant attendance at program events, workshops, and partner-sponsored activities.
• Assist with the management and inventory of office and program supplies to ensure materials are readily available.
• Complete assigned duties in-person as outlined in the employment contract, unless otherwise authorized by the supervisor or designated fulltime staff member.
• Attend scheduled meetings with the supervisor and/or designated full-time staff members.

• Conduct inventory reviews and identify outdated or excess supplies for surplus disposition.
• Create and update promotional materials, including flyers, social media content, and calendar…