Preconstruction Manager

Hillwood Construction Services (HCS) provides general contracting and construction management services in the United States. The company began in December 2000 as an industrial general contractor focusing on industrial warehouse and distribution facilities. Over the years, Hillwood Construction Services has diversified and expanded into many project types, from corporate headquarters to hangars, churches, Class-A office developments, hotels and tenant interiors.

This is an in‑office role, and the position can be based at one of our offices in the Northeast (Allentown, PA; Conshohocken, PA; or Short Hills, NJ).

Hillwood Construction Services (HCS) is seeking an experienced Preconstruction Manager to join our team in Allentown, PA, Conshohocken, PA, or Short Hills, NJ. This role is critical to the successful planning and execution of commercial and industrial construction projects, managing all phases of preconstruction from initial concept through design, estimating, and subcontractor bidding. While the primary focus is on industrial asset projects, this role will also involve work on office buildings and other asset types.

The ideal candidate will have a proven track record in conceptual budgeting, design management, and preconstruction processes, combined with strong collaboration skills to ensure that every project meets HCS’ high standards for quality and client satisfaction. Additionally, as this role evolves the Manager will assist with mentoring and providing guidance to junior team members.

Preconstruction and Estimating:

• Partner with Hillwood’s vertically integrated Development team from the initial site selection phase, providing quick snapshots of feasibility, general pricing, and potential construction solutions.
• Work in lockstep with the Development and Construction teams, ensuring seamless coordination and real‑time collaboration throughout every project phase.
• Serve as the primary liaison with clients and prospective tenants during the concept phase to define project goals and requirements.
• Collaborate with the Director of Preconstruction, Operations Manager, or Vice President to develop competitive strategies for securing projects.
• Prepare and manage detailed project estimates, ensuring alignment with scope, schedule, and financial expectations.
• Analyze and compare project estimates to historical data, identifying and explaining significant variances.
• Perform accurate and comprehensive takeoffs to inform project estimates and bids.
• Conduct value engineering exercises to optimize designs while controlling costs.

Bid Management and Subcontractor Coordination:

• Develop project‑ and client‑specific bid instructions, using HCS’ standardized bid forms to maximize client value.
• Lead efforts to solicit bids exclusively from pre‑approved subcontractors, suppliers, and trade partners, ensuring consistency and quality.
• Organize and lead pre‑bid and bid meetings, aligning all project stakeholders.
• Evaluate bids, clarify project scopes, and provide recommendations for awards.
• Qualify subcontractors and suppliers to ensure adherence to project standards.

Stakeholder Collaboration and Project Handoff:

• Review project documents for accuracy, constructability, and compliance with budget, HCS standards, and client requirements.
• Produce, collect, and distribute preconstruction RFIs to maintain alignment among stakeholders.
• Provide regular updates to clients and internal teams on project progress, budget status, and design adjustments.
• Utilize preconstruction software (Pro Est, Building Connected, Trade Tapp, Bluebeam) to streamline estimating, bidding, and design review processes.
• Conduct post‑bid meetings to finalize scopes and agreements with subcontractors.
• Facilitate seamless handoffs to operations teams to ensure successful project execution.

• Excellent written and verbal communication skills, with the ability to present complex information clearly.
• Strong organizational skills, with keen attention to detail and the ability to manage competing priorities.
• Exceptional analytical skills, particularly in budgeting, estimating, and cost analysis.
• Effective…