Grant Compliance Manager

Contract and Grant Compliance Manager – Monmouth University, Main Campus, West Long Branch, NJ

Posted:
December 08 2025 | Full Time | On‑site | Salary: $87,000 USD per year

• Coordinate with Finance/Grant Accountant to establish and activate award accounts in the university's financial and research systems and initiate award set‑up after review of Notice of Award.
• Review, negotiate, and approve terms and conditions for grants and cooperative agreements; ensure the principal investigator has obtained all required certifications and assurances.
• Review and interpret award terms, conditions, and budgets to ensure compliance and proper fund management.
• Coordinate with the Pre‑Award team for a smooth transition from proposal to post‑award phase.
• Maintain complete and accurate records for all sponsored projects.
• Assist with interpretation of sponsor requirements and federal regulations and ensure university and sponsor policies, procedures, and processes are followed.
• Act as the compliance point of contact for all assigned projects.
• Interpret and ensure compliance with agency rules and regulations; assist principal investigator/program director in award compliance.
• Monitor changes in government regulations, disseminate updates, and analyze their impact on university policies and procedures.
• Ensure adherence to Uniform Guidance (2 CFR 200) and other federal, state, and sponsor‑specific requirements.
• Monitor subrecipient activities and ensure timely collection of required reports and documentation.
• Inform principal investigators/project directors of any compliance issues and assist in correcting discrepancies.
• Participate in audits and preparation for audits; assist with audit requests and documentation reviews.
• Enforce university policies related to cost principles, indirect cost rates, and expenditure documentation.
• Provide trainings, guidance, and assistance to principal program staff on compliance issues and questions; serve as a resource to internal and external colleagues.
• Facilitate workshops and training in partnership with Finance, Purchasing, Human Resources, and General Counsel.
• Keep abreast of laws, regulations, external and internal policies, and procedures governing the administration of grants and cooperative agreements.
• Provide post‑award guidance and training to principal investigators and departmental staff regarding sponsor requirements and university policies.
• Serve as a key contact for sponsor financial officers regarding invoicing, reporting, and compliance matters.
• Establish a calendar of reporting and closeout reminders for sponsored programs.
• Collaborate with Finance/Grant Accountant to communicate proactively with PIs on project spending trends and potential compliance issues.
• Collaborate with internal offices including Finance, Purchasing, Office of General Counsel, and Human Resources to support award administration.
• Serve as the university liaison with the funder/sponsor in negotiations of changes to sponsored research commitments.
• Monitor program reporting progress and submit reports in a timely fashion to internal and external stakeholders.
• Perform document closeout of awarded projects.
• Maintain necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.

• Resume or Curriculum Vitae
• Cover Letter (optional)
• Professional References

• Bachelor's degree.
• Minimum of three (3) years of experience in post‑award grant, contract negotiations, grant compliance, and contract administration in a higher education or research environment.
• Knowledge of federal and sponsor regulations governing grants and contracts, including Uniform Guidance.
• Proficiency with financial and grants management systems (e.g., Banner, Workday, People Soft, Cayuse, or similar).
• Strong analytical and organizational skills, with attention to detail and accuracy.
• Excellent written and verbal communication skills and the ability to work collaboratively across departments.

• Master's degree.
• Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA) credential.
• Experience managing a…