ABA Authorizations Associate Job Township of Lakewood New Jersey USA,Healthcare

Job Title: ABA Authorizations Associate

Position Summary:
The ABA Authorizations Associate is responsible for managing the full authorization lifecycle for Applied Behavior Analysis (ABA) services. This role ensures timely submission, tracking, follow-up, and approval of insurance authorizations to support uninterrupted client care and accurate billing. The ABA Authorizations Associate works closely with BCBAs, intake, billing, and insurance providers to maintain compliance and prevent service disruptions.

Key Responsibilities:

Submit initial and concurrent authorization requests to insurance providers in a timely manner
Track authorization statuses and proactively follow up on pending requests
Verify insurance benefits and confirm coverage for ABA services
Review assessment reports and treatment plans to ensure required documentation supports authorization requests
Communicate authorization approvals, denials, and required corrections to clinical and administrative teams
Maintain accurate records of authorization units, dates, and service codes in our EMR system Central Reach.
Monitor expiring authorizations and coordinate re-authorizations before lapse
Assist in resolving authorization-related billing issues
Ensure compliance with payer requirements and company policies
Collaborate with BCBAs to obtain necessary documentation for submissions

Qualifications:

1–3 years of experience in healthcare insurance verification or authorizations (ABA experience strongly preferred)
Knowledge of CPT codes related to ABA services
Experience working with commercial insurance, Medicaid, and managed care plans
Familiarity with EMR system Central Reach preferred
Strong attention to detail and organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Excellent written and verbal communication skills

Core Competencies:

Strong follow-up and problem-solving abilities
Ability to interpret insurance policies and payer guidelines
High level of confidentiality and professionalism
Effective collaboration with clinical and administrative teams
Proactive time management and task prioritization

Work Environment:

Office-based
Full-time position
Standard business hours with occasional follow-up outside regular hours as needed

Position Overview Statement:

The ABA Authorizations Associate plays a critical role in ensuring uninterrupted services for clients by managing insurance approvals efficiently and accurately. Success in this role requires attention to detail, strong communication, and the ability to navigate insurance systems confidently. The ABA Authorizations Associate ensures documentation integrity, timely submissions, and proper tracking of authorizations to support operational and financial stability. The ABA Authorizations Associate works closely with clinical leadership to prevent gaps in care and maintain compliance with payer requirements.

Ultimately, the ABA Authorizations Associate contributes directly to the organization’s ability to deliver consistent, high-quality ABA services.

Compensation:

$15-$20/ Hour

Pay also based on prior experience.