Senior Payroll Specialist

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• Title: Senior Payroll Specialist
• Schedule: 8:30 am - 5:00 pm, M-F, with some flexibility.
• Location: Gibbstown, NJ (08027)
• Salary Range: $70,000 - $80,000 annually, based on experience and qualifications.

The Senior Payroll Specialist is responsible for the administration of end-to-end payroll operations and related processes with a strong emphasis on compliance, accuracy, and efficiency. This role requires advanced expertise on federal/state payroll laws, HRIS, and proven ability in reporting and analytics to support business decision‑making.

• Payroll Processing and Support
  • Administer and process weekly multi‑state payroll while ensuring full compliance with federal, state, and local regulations.
  • Monitor, interpret, communicate, and apply changes to wage and hour laws, tax requirements, and new legislative updates, ensuring payroll practices and system configurations are accurate and compliant.
  • Review and validate payroll data including timekeeping, deductions, benefits, and garnishments.
  • Partner with HR, Finance, and other cross‑functional teams to resolve payroll‑related issues.
  • Respond to employee inquiries with professionalism and accuracy.
• Compliance
  • Lead payroll compliance and various audit activities, serving as the primary contact for workers’ compensation and 401(k) audits. Prepare and validate payroll, census, and classification data; respond to auditor or broker requests; and ensure timely, accurate, and compliant reporting.
  • Oversee the W‑2 reporting cycle by reconciling year‑end payroll data, coordinating corrections, and ensuring accurate, compliant, and timely distribution of W‑2 forms and filings.
  • Manage and maintain data integrity.
• System Expertise
  • Maintain expertise in system functionality, including payroll processing, timekeeping, reporting, and configuration updates.
  • Configure, troubleshoot, and optimize payroll workflows.
  • Partner with HR and IT to implement system upgrades and enhancements.
• Reporting and Analytics
  • Develop and maintain all payroll and workforce reports.
  • Provide analytics on labor costs, overtime trends, and payroll variances.
  • Deliver actionable insights to HR, Finance, and leadership teams.
• Perform additional duties/tasks as needed or requested by management.

• Minimum 5‑7 years of multi‑state payroll experience.
• In‑depth understanding of payroll‑related taxes and compliance, including federal, state, and local requirements.
• Proven experience in payroll reporting and analytics, with the ability to leverage data to support business decisions and process improvements.
• Hands‑on proficiency in payroll software/systems, specifically UKG Pro or Ulti Pro.
• Ability to work well under pressure and meet weekly payroll deadlines.
• Exceptional computer skills (Microsoft Office) – advanced knowledge of Microsoft Excel.
• Strong attention to detail and critical‑thinking skills – ability to identify discrepancies and recommend improvements.
• Proactive approach – ability to problem‑solve and make recommendations for efficiencies.
• Excellent oral, written, listening, and presentation skills – ability to clearly articulate complex information to others in various forums.
• Demonstrated integrity and professionalism.
• Proven ability to perform under deadlines, to adjust plans to meet changing needs and requirements.
• Must be an effective team player – ability to work with employees of all levels.
• Self‑starter, strong initiative, dependable and capable of following through with minimal supervision.

• Previous experience supporting both manufacturing and office environments.
• Ability to train and act as a mentor for best practices for the payroll function.
• Previous experience with system integrations and improvements.

• Associate’s degree in Accounting, Finance, Business Administration, or related field.
• Certified…