Real Estate Legal Secretary | Residential & Commercial Closings

Description

Heartline Staffing is recruiting a Real Estate Legal Secretary for an onsite opportunity in Lake Hopatcong, New Jersey. This role supports attorneys and clients throughout residential and commercial real estate transactions, coordinating documentation, deadlines, closings and communication from contract through closing.

The ideal candidate is highly organized, detail-oriented and comfortable managing multiple transactions and priorities in a fast-paced legal environment. This position requires strong communication, accuracy, confidentiality and the ability to coordinate effectively with attorneys, clients, lenders, title companies, real estate agents and municipal offices.

• Prepare, review and manage real estate closing documents, contracts and correspondence
• Coordinate residential and commercial real estate transactions from contract through closing
• Communicate with clients, attorneys, lenders, title companies, real estate agents and municipal offices
• Schedule closings, appointments and meetings while maintaining attorney calendars
• Order title searches, surveys, payoff statements and other required closing documents
• Prepare closing packages and ensure documentation is complete and accurate
• Track transaction deadlines and follow up on outstanding items
• Draft legal correspondence and assist with document preparation
• Maintain organized physical and electronic client files
• Conduct legal and property-related research as needed
• Enter and maintain accurate information in case management and document management systems
• Answer phones, respond to inquiries and provide professional client service
• Assist attorneys with administrative and paralegal duties as assigned

• $51,000-$60,000

• Onsite in Lake Hopatcong, NJ
• Relocation Assistance:
  No
• Visa Sponsorship:
  No

• Strong organizational and multitasking abilities REQUIRED
• Excellent written and verbal communication skills REQUIRED
• Proficiency in Microsoft Office Suite, including Word, Outlook and Excel REQUIRED
• Ability to maintain confidentiality and appropriately handle sensitive information REQUIRED
• Strong attention to detail and accuracy REQUIRED
• Ability to manage deadlines and multiple priorities in a fast-paced environment REQUIRED
• Ability to work collaboratively with attorneys, clients and other parties involved in real estate transactions REQUIRED
• Ability to work onsite in Lake Hopatcong, NJ REQUIRED

• Previous experience as a Legal Secretary, Real Estate Paralegal, Closing Coordinator or related administrative professional Preferred
• Knowledge of residential and commercial real estate transactions Preferred