Assistant Director of Stewardship

Assistant Director Of Stewardship

The Assistant Director of Stewardship is responsible for overseeing the gift acknowledgement process, assisting in major stewardship reporting, updating database stewardship records and requesting needed reporting, and managing visible donor recognition and related activities. The Assistant Director is responsible for creating and managing grant proposals and foundation updates. Additionally, they actively contribute to the management and planning of leadership donor events, activities for giving societies, and major stewardship publications (e.g. Report of Giving).

Essential Duties & Responsibilities:

Gift Acknowledgements Process

• Manage all aspects of the acknowledgement process end-to-end, collaborating with colleagues as needed, crafting messages, sending materials, documenting correspondence, overseeing others staff involved
• Maintain documentation of the ack process to be shared as needed (SOP)
• Ensure acknowledgements are being sent to donors in a timely manner
• Meet regularly with CAO and/or others to review needed special outreach
• Evaluate systems regularly for improvement, streamlining processes and use creativity and technology as able.
• Manage special situation acknowledgement projects as needed (e.g. select tributes)

Donor Reports

• In partnership with team members, help prepare, produce, and deliver on signature stewardship reporting for endowment funds, faculty named chairs, and named scholarships:

• Assist in writing, submitting, and management of grant relationships in addition to stewardship of grant funders.

Visible Donor Recognition and Events

• Manage and oversee the production, installation, placement, and all related activities for plaques (and related visible recognition); including working with frontline team for donor approvals on plaque language and location
• Serve as team liaison for B&G on plaque-related installations on campus; and serve as team liaison for planning BOT-related ceremonies
• Create and maintain records for the School on plaque placement, history, and mapping, to serve as a main reference guide for all plaques on campus
• Assist in the planning and strategic development of various donor recognition activities for giving societies and other special occasions, including Weeden Lecture Dinner, groundbreakings, dedications, society gatherings, memorials, ribbon-cuttings, etc.

Stewardship Record Management and Data/List

• Keep RE (database) records and shred filing system organized updated with fund-donor relationships, donor recognition and fund names, and other needed stewardship information
• Develop processes with Adv Services and other team members for getting needed update information on stewardship from update systems (e.g. new named fund agreements, obituaries)
• Oversee and produce lists for annual/quarterly, and ad-hoc, donor and gift/fund reviews for with frontline team for donor approvals on plaque language and location
• Manage giving society lists and top donor dashboards/lists and develop and manage distribution of needed lists to relevant team members

Participate in professional development activities;
Keep apprised of industry best practices, and recommend how the School might improve or modify its stewardship program in accordance with those practices.

Participate in School and Team activities (e.g. smeetings, retreats, etc.)

Fulfill administrative functions for role and team

Perform other duties as requested

Requirements:

• Bachelor's degree required.
• Minimum of 3-5 years' related experience in stewardship, communications, alumni relations, fundraising, or a related field is highly preferred.
• Excellent writing and organizational skills, along with clear and concise verbal communication skills, required. A successful candidate will be comfortable communicating in a variety of mediums -- writing letters, compiling longer narratives, as well as writing for email, video, and social media.
• A creative, entrepreneurial approach to assigned work is required. Prior experience in stewardship, special…