Flight Coordinator

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to over 4,500 employees and some 50 locations worldwide, we offer Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience is a team of dedicated professionals perfecting the art of flight.

The artisans of aviation bring our customers’ journey to life in the hangar, on the ground, and behind the scenes, enabling global flight with passion.

Jet Aviation is seeking a highly organized and detail-oriented Flight Coordinator to join our team in Teterboro, New Jersey or Scottsdale, AZ. As a Flight Coordinator, you will play a critical role in the safe and efficient operation of our corporate flight services. You will be responsible for authorizing, regulating, and controlling flights to ensure compliance with both government and company regulations.

This on-site position requires real‑time monitoring and decision making to expedite and secure the safety of flight operations.

Key duties include flight following, coordinating with pilots, ensuring compliance with all safety standards, and maintaining constant communication with relevant aviation authorities. The ideal candidate will thrive in a fast‑paced, high‑stakes environment, possess excellent communication skills, and have a strong understanding of aviation operations and safety protocols.

Aviation operates on a dynamic schedule, and our success depends on team members who can adapt with confidence. We are looking for team members who thrive in a dynamic, around‑the‑clock operation where schedules may flex to support the evolving needs of our customers, crew, and overall operation.

We operate 24 hours a day, 7 days a week. Our team seeks a member who can work an in‑office set schedule that includes one weekend day each week, with the ability to assist as needed, including nights, weekends, and holidays. Occasional overtime should be anticipated to assist with coverage, operational demands, and irregularities.

Training is approximately 4‑8 weeks, depending on the individual, totaling 6‑9 months of role‑specific training. After training, the targeted shift is 3:30 pm–2:30 am, though final shift assignments may vary based on operational needs at the time of initial training completion.

TEB:
The baseline range for this non‑exempt position is $31.25–$40.87 hourly, equivalent to $65,000–$85,000 annually, based on regional location.

SDL:
The baseline range for this non‑exempt position is $26.44–$33.65 hourly, equivalent to $55,000–$70,000 annually, based on regional location.

• You hold an FAA Aircraft Dispatch License or Private Pilot License.
• You have at least 3 years of hands‑on experience in the aviation industry as a flight dispatcher or flight controller, with a customer‑centric approach.

• You have a high school diploma or equivalent; a college degree is preferred.
• You are proficient in Microsoft Office, including Word, Excel, and Outlook, and have experience collaborating with teams using these tools.

• Ensure compliance with all flight regulations and company policies while managing and controlling corporate flights.
• Analyze meteorological data and flight information to determine safe and efficient flight routes.
• Monitor and communicate flight movements in real‑time, ensuring accurate reporting and coordination with relevant teams.
• Review flight schedules and anticipate potential disruptions, including checking NOTAMs and communicating critical information to flight crews.
• Coordinate necessary documentation and requirements for international flights, including customs, visas, and regulatory compliance.
• Collaborate with maintenance, scheduling, and operations teams to ensure all flights are executed safely and smoothly.
• Provide high‑level support for flight crew requests, including last‑minute changes, ground handling, and emergency…