Transportation and Registration Coordinator

Penns Grove
- Carneys Point Regional SD District-Wide
- Penns Grove, New Jersey Open in Google Maps

Job

Final date to receive applications:
Oct 16, 2026 11:59 PM (Eastern Standard Time)

Posted:
Oct 07, 2026 4:00 AM (UTC)

Starting Date:
To Be Determined

Title:

Transportation and Registration Coordinator

12 Month Secretary

1. High School Diploma including courses in bookkeeping, accounting, business English, and mathematic or equivalent required;
Associate degree or college-level business coursework preferred. Post high school training in secretarial procedures and computer operations preferred.

• Bilingual in Spanish a must.
• Experience in a school system.
• Ability to maintain confidentiality of highly sensitive information and always display a customer-oriented attitude with a high degree of professionalism.
• Proficient with Microsoft Office, Excel, Transfinder, Frontline, Genesis, Google and general computer skills.
• Ability to work with limited supervision and exercise independent judgment.
• Knowledge of district addresses, streets, etc. a plus
• Excellent organizational skills with a proven ability to process high volumes of complex data with absolute accuracy under tight pre-school-year deadlines.
• Excellent interpersonal communication and organizational skills.
• Pass mandatory pre-employment physical, including drug screening in accordance with N.J.S.A.18A: 16-2(b)
• Pass mandatory criminal history screening in accordance with 18A:6-7.1.
• Consistent attendance as defined by the New Jersey Department of Education.
• Possess a valid drivers’ license and ability to drive to student homes as needed or provide emergency support in other buildings when necessary.

Business Administrator, Human Resources Director

To assist in the efficient operation of student transportation services and enrollment of students to the district. Monitors residency including students who may be homeless or placed in DCP&P resource homes.

• Identify students in need of transportation.
• Prepare specifications for transportation bids and submit advertisement.
• Ensure appropriate assignment of students to buses.
• Prepare bus passes and submit to buildings/parents in a timely manner.
• Responsible for generating, printing, and distributing student bus passes to individual schools immediately following the completion and finalization of district transportation routing.
• Experience utilizing specialized school bus routing software (such as Transfinder / Route finder PLUS, or Edulog) to track stops, monitor rosters, and issue student passes.
• Training and preparation of annual DRTRS (District Report of Transported Resident Students) reports.
• Update student database used to transport regular and special education students.
• Provide each school building with up-to-date bus lists and student assignments in a timely manner.
• Prepare and send special education routes to the Gloucester County Special Services School District or any other district used for transportation by the district.
• Update and maintain the student database used to transport both regular education and special education students.
• Maintain an accurate inventory of specialized safety equipment, including special seats, harnesses, and vests
• Design private school routes and prepare bids.
• Knowledge of state regulations surrounding Aid in Lieu of Transportation (AIL) processes and required parental notifications.
• Prepare all contracts and purchase orders for transportation.
• Review invoices for payment of transportation contracts.
• Coordinate all contractual arrangements through jointures, parental contracts, affiliation agreements with other school districts.
• Coordinate the enrollment of students with each…