Deputy Warehouse Supervisor; BOE

The Deputy Warehouse Supervisor assists the Warehouse Supervisor with the day-to-day operation of the Middlesex County Board of Elections warehouse and the preparation, maintenance, security, deployment, retrieval, and inventory of election equipment and supplies. The Deputy Warehouse Supervisor serves as the second-in-command of warehouse operations and assumes responsibility for day-to-day warehouse operations in the absence of the Warehouse Supervisor, subject to the direction and authority of the Board Administrator.

The position is a working supervisory position requiring substantial hands-on participation in warehouse and election operations.

Department: Middlesex County Board of Elections (Board)
Reports To: Board of Elections Administrator and Warehouse Supervisor Provides Work Direction To: Election Officials (Warehouse), Seasonal Warehouse Employees, and other personnel assigned to warehouse operations Hours: Various; generally, 8:30 a.m. to 4:15 p.m., Monday through Friday. Extended hours, evenings, weekends, and holidays may be required during election periods and as operational needs dictate.

• Conducts business in accordance with applicable federal election requirements, Title 19 of the New Jersey Statutes, policies and procedures of the New Jersey Division of Elections, and policies and procedures of the Middlesex County Board of Elections.
• Assists the Warehouse Supervisor in planning, coordinating, assigning, and monitoring the daily work of warehouse personnel.
• Provides work direction and instruction to Election Officials (Warehouse), seasonal employees, and other personnel assigned to warehouse operations.
• Assumes responsibility for day-to-day warehouse operations in the absence of the Warehouse Supervisor, subject to the direction of the Administrator.
• Assists with preparing, testing, maintaining, cleaning, storing, and performing minor repairs to voting machines and other election equipment.
• Assists with the preparation, packing, organization, deployment, return, and storage of electronic poll books and related equipment.
• Assists with preparing and packing supplies for Early Voting, Election Day, and other election-related activities.
• Assists with coordinating the delivery and retrieval of voting machines, electronic poll books, election supplies, and related equipment.
• Verifies that equipment and supply assignments are properly prepared before deployment and appropriately accounted for upon return.
• Assists with maintaining inventories of voting equipment, electronic poll books, election supplies, tools, vehicles, and other Board property assigned to the warehouse.
• Ensures sensitive election equipment, documents, materials, and supplies are properly handled, secured, and safeguarded.
• Assists in maintaining organized and secure warehouse storage and staging areas.
• Identifies equipment, inventory, staffing, facility, safety, and logistical issues and promptly reports them to the Warehouse Supervisor and/or Administrator.
• Conducts and assists with polling-place site visits, including reviews for compliance with applicable Americans with Disabilities Act (ADA) accessibility requirements.
• Attends, assists with, and administers poll worker training classes as assigned.
• Assists in coordinating warehouse activities for Early Voting and Election Day, including equipment deployment, replacement equipment, troubleshooting, emergency response, retrieval, and post-election processing.
• Participates in post-election inspection, inventory, maintenance, organization, and secure storage of returned election equipment and supplies.
• Provides hands-on training and guidance to new warehouse and seasonal employees.
• Help ensure employees follow established election procedures, warehouse practices, workplace safety requirements, and Board policies.
• Maintains effective communication with the Warehouse Supervisor and Administrator regarding the status of assignments, equipment, staffing, and operational issues.
• Assists with identifying and implementing improvements to warehouse organization, election preparation, equipment management, and logistical procedures.
• Works cooperatively with Board staff, municipal officials, poll workers, vendors, transportation personnel, polling locations, and other parties involved in election operations.
• Responds to election-related emergencies and operational issues as directed by the Warehouse Supervisor or Administrator.
• Performs all other duties assigned, delegated, or required by the…