Construction Accounting Assistant

We are seeking an organized and proactive Administrative Assistant to provide essential support to our Finance Controller, accounting manager and project management staff. The ideal candidate should be able to meet deadlines and be able to work in a fast-paced environment.

• Office Administration: Perform general clerical and office duties, including Accounts Receivable, Accounts Payable and Subcontractor correspondence.
• Communication Hub: Answer incoming phone calls and respond to emails professionally to subcontractors, vendors, and clients.
• Document Management: Prepare and manage essential construction documents such as change orders, purchase orders, service agreements, subcontracts, and project invoices.

• Experience: Previous administrative or clerical experience is required. Experience with in the construction industry is preferred.
• Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe. Quickbooks preferred.
• Skills: Excellent organizational skills, strong attention to detail, time‑management abilities, problem resolution, and the capacity to multitask and prioritize competing demands effectively.
• Attributes: A self‑motivated team player who exhibits professionalism with clients and coworkers and can work independently when necessary.

• Health Insurance
• Vision Insurance
• ST/LT Disability
• Paid Time Off
• 401(k)

Jules Madison, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, gender, gender identity, or age. Jules Madison, Inc. is an at‑will employer. EOE/AA Employer D/V/M/F.

Entry level

Full‑time

Accounting/Auditing and Finance

Utilities

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