Administrative Support Coordinator

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Full Time Clerical New London, CT, US

Salary Range: $24.00 To $26.00 Hourly

Southeastern Council on Alcoholism and Drug Dependence, Inc. (SCADD) is an award-winning, nationally and locally recognized leader in substance use disorder and behavioral health treatment in southeastern Connecticut. We are proud recipients of the Eastern CT Chamber of Commerce
2026 Best Place to Work
, a Hartford Courant Top Workplace award,
2023 Non-Profit of the Year and 2023 Executive Director of the Year honors from the Greater Norwich Area Chamber of Commerce, and recognition as a Top Tier organization and a Recovery Friendly Workplace
.

We are seeking an organized and dependable Administrative Office Coordinator to coordinate the day-to-day administrative operation to ensure efficient office workflow and provides comprehensive administrative support to the administrative office.

• Competitive pay and comprehensive benefits
• Multiple Medical Plans to fit your needs and budget
• 403(b) Retirement Plan with 10% employer match at 1 year
• Vacation and Sick accruals
• 11 paid Holidays
• 40 hours of paid Education/Training annually
• Paid Licensure Reimbursement
• Meaningful work making a lasting difference in the lives of individuals in recovery

The Administrative Office Coordinator promotes organizational efficiency by maintaining organized systems, coordinating communications and office resources, preparing accurate records and reports, and contributing to a positive, professional work environment.

• Provide administrative support to the CEO and other senior leaders as assigned, including scheduling assistance, meeting preparation, correspondence, document formatting, copying/scanning, packets, and other administrative projects.
• Prepare communication and reports on behalf of leadership, ensuring accuracy, professionalism, confidentiality and alignment with organizational standards.
• Serve as the primary administrative contact for the SCADD Administration Office and the Center for Knowledge and Professional Development; greet and direct visitors; answer/reroute general calls; maintain common administrative areas; coordinate incoming/outgoing mail, deliveries, interoffice mail, and couriers; monitor office supplies and place approved orders; coordinate service calls for copiers and other shared office equipment; and communicate building-related needs to the appropriate department.
• Maintain administrative building conference-room calendars; coordinate room reservations and resolve scheduling conflicts; prepare rooms for meetings and training; coordinate refreshments/materials when needed; and ensure rooms are reset afterward.
• Coordinate travel arrangements for staff attending conferences, trainings, and other business-related events, including registration, transportation, lodging, itineraries, and related logistics, in accordance with SCADD policies and approved budgets.
• Serve as a resource for staff regarding administrative processes, forms, directories, meeting logistics, and general questions.
• Maintain inventory of office and meeting supplies; coordinate approved purchases and POs; receive and distribute orders; maintain basic purchasing documentation; and work with Finance to ensure appropriate paperwork is submitted.
• Provide administrative/logistical support for SCADD events including but not limited to, training, staff events, and community activities. Responsibilities might include registration lists, name tags, assembling materials, mailings, supply preparation, and day-of administrative support.
• Maintain organized electronic and physical administrative files; prepare correspondence and documents; assist with data entry; maintain templates/forms; archive records according to SCADD procedures; and handle confidential information appropriately.
• Submit and track maintenance requests; coordinate with appropriate facilities teams for repairs; communicate planned building work or disruptions; maintain building access/key lists as appropriate; report safety concerns; and ensure common areas, conference rooms, kitchen areas, and supply areas remain organized.
• Support special projects, data…