DCJ Secretary

Introduction:
The State of Connecticut, Division of Criminal Justice (DCJ) is responsible for the investigation and prosecution of all criminal matters in the State of Connecticut. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut.

We have an opportunity for a DCJ Secretary 1 for the New London Judicial District, Part A in New London, CT. The position # is 86008.

Schedule:

Monday - Friday, based on a 37.5 hour work week
Core hours: 8:30am - 5:00pm
The incumbent will be required to complete a background check prior to the start date

Explore our comprehensive State Employee Benefits Overview to see what we offer
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The Division of Criminal Justice (Division) and its employees are committed to the fair and equal administration of justice in Connecticut. To this end, the Division acknowledges its duty to investigate and prosecute matters within its jurisdiction diligently, ethically and impartially, honoring its constitutional and common law foundations. By ensuring that the criminal laws of the State of Connecticut are enforced fairly and constitutionally, the Division honors the rule of law upon which our nation is founded.

Accomplishing this mission depends upon skill, creativity, and constructive interaction of all Division employees with the law enforcement community and advocacy in the highest traditions of the Office of State's Attorney, the first public prosecutor in America.

In the Division of Criminal Justice this class is accountable for performing a full range of secretarial support functions.

• TYPING:
  • Using a computer, tablet, or other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
  • Proofreads for content;
  • Edits using knowledge of grammar, punctuation and spelling.
• FILING:
  • Designs office filing systems;
  • Organizes and maintains files;
  • Maintains, updates and reviews documentation as required;
  • Logs documents and maintains dockets.
• CORRESPONDENCE:
  • Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• REPORT WRITING:
  • Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• INTERPERSONAL:
  • Greets and directs visitors;
  • Screen calls, visitors and mail;
  • Responds to routine requests for information on policies, rules and regulations, programs and procedures.
• PROCESSING:
  • Receives and reviews various reports and forms for accuracy and completeness;
  • Processes reports and forms;
  • May prepare and process fiscal and personnel documents.
• PERSONAL SECRETARY:
  • Arranges and coordinates meetings and conferences;
  • Schedules appointments;
  • Processes confidential matters;
  • Takes notes and/or meeting minutes;
  • Takes and transcribes dictation;
  • Prepares expense accounts;
  • Makes travel arrangements;
  • May attend meetings and take and transcribe minutes of proceedings.
• OFFICE MANAGEMENT:
  • Maintains an inventory of supplies and equipment;
  • Orders supplies when necessary;
  • Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
  • Maintains time and attendance records;
  • Performs related duties as required.

• Considerable knowledge of office systems and procedures;
• Proper grammar, punctuation and spelling;
• Knowledge of business communications;
• Business math;
• Interpersonal skills;
• Oral and written communication skills;
• Schedule and prioritize office workflow;
• Operate office equipment which may include word processors, computers, tablets or other electronic equipment;
• Take notes (shorthand, speed writing or other method acceptable to the supervisor);
• Type at a net speed of 50 wpm.

Two (2) years of experience above the routine clerk level in office support or secretarial work.

NOTE:

Bargaining unit employees are required to serve a minimum of five (5) years as a DCJ Senior Clerk prior to…