Administrative Coordinator

# Administrative Coordinator Mitchell College - New London, CT 06320## Overview Salary Range $24.00 - $28.00 Hourly Position Type Staff Education  Level High School/GED Category

Regular Part-Time## Description Thames at Mitchell College seeks a highly organized, compassionate, and student-centered Administrative Assistant to provide administrative and operational support for a residential college-transition program serving neurodiverse students.

The Administrative Assistant will help ensure that students, families, faculty, staff, and campus partners receive timely, accurate, and welcoming support. This role is ideal for someone who values inclusive education, understands neurodiversity as a natural part of human variation, and can balance attention to detail with a calm, respectful, relationship-based approach.

The successful candidate will contribute to the daily functioning of Thames by coordinating communications, maintaining records and schedules, supporting program events and meetings, assisting with student-facing logistics, and helping the Thames team create an organized and affirming environment in which students can build confidence, independence, academic readiness, and community connection.
** Essential Responsibilities*
* * Administrative and Office Support
** Provide general administrative support to the Director of Thames and program staff.
* Manage routine correspondence, email communications, phone calls, mail, and inquiries from students, families, faculty, staff, and external partners.
* Maintain organized electronic and paper filing systems, including confidential student and program records.
* Assist with scheduling meetings, appointments, interviews, student check-ins, team meetings, and program events.
* Prepare meeting agendas, take notes or minutes as assigned, and distribute follow-up materials.
* Draft, format, proofread, and distribute letters, reports, newsletters, forms, presentations, handouts, and other program materials.
* Maintain calendars for program activities, events, deadlines, staff coverage, and important student-support milestones.
* Maintain office supplies, shared spaces, and administrative systems that contribute to an accessible and welcoming environment.
* Student, Family, and Program Support
** Serve as a warm, professional first point of contact for students, families, and visitors to Thames.
* Respond to routine questions and direct students and families to appropriate Thames staff, College offices, and campus resources.
* Assist with the logistical coordination of student orientation, family programs, workshops, advising activities, campus events, and community-building initiatives.
* Help prepare student-facing materials in clear, accessible, and supportive formats.
* Support communication reminders related to appointments, program expectations, events, deadlines, and campus resources.
* Assist with tracking student participation, attendance, appointments, and other program data, while maintaining appropriate confidentiality.
* Help create predictable, well-organized administrative processes that reduce unnecessary barriers for neurodiverse students.
* Support staff in preparing materials and logistics for student meetings, coaching sessions, workshops, and family engagement activities.
* Collaboration and Institutional Engagement
** Work collaboratively with Thames staff, Student Affairs, Academic Affairs, Residence Life, Accessibility Services, Counseling and Health Services, Enrollment, and other campus partners.
* Participate in relevant staff meetings, training programs, and professional-development opportunities.
* Support the preparation of materials for institutional reports, assessment efforts, recruitment activities, and program communications.
* Assist with data entry and administrative tasks connected to program evaluation, student success initiatives, retention efforts, and departmental planning.
* Uphold Mitchell College policies related to privacy, student records, professional conduct, equity, and inclusion.
* Commitment to Neurodiversity and Inclusion
* The Administrative Assistant should understand and support a strengths-based approach to neurodiversity. Thames serves students with a range of learning profiles, executive-functioning needs, communication styles, sensory preferences, and social-emotional experiences.  
** The successful candidate will:
*** Communicate with patience, clarity, and respect.
* Recognize that students may need information presented in multiple formats…