Accounting Clerk

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FINANCE - ADMIN Full Time Clerical FINANCE DEPARTMENT, Truth or Consequences, NM, US 1 Attachments

3 days ago Requisition

Salary Range: $19.16 To $24.92 Hourly

Under the direct supervision of the Finance Director, contributes to the efficient daily operation of the County Administration office by calculating, compiling, and entering financial and payroll data. Maintains strict confidentiality of all sensitive and privileged information.

• Process regular, special, and final payrolls for the County to include bi-weekly payroll, clothing allowances, and termination paychecks.
• Reconcile multiple state and federal reports such as 941 and quarterly returns, W-2/W-3 production and filing annually. Processes and submits month-end, quarterly, and/or annual reports and documents, accurately and in a timely manner.
• Processes and reconcile payroll-related payables, including payroll taxes, PERA contributions, and benefit payments.
• Reviews tax and benefit deductions to ensure accurate payroll records, and balancing payroll-related accounts.
• Ensures accuracy of payroll by reviewing data, correcting errors, filing backup documentation and maintaining confidentiality.
• Coordinates PERA uploads, ensuring accuracy and making corrections as needed.
• Process payments to fringe benefit vendors in a timely manner.
• Assists staff with timekeeping entries and corrections, ensuring compliance with payroll policies.
• Reviews employee timesheets for accuracy and proper approvals, verify time-off requests, and track accrued personal holiday leave, notifying employees of any use-or-lose leave balances.
• Assists and collaborates with all County departments, including the Treasurer’s Office, on financial matters and reports. Provide payroll-related reports and data to staff and management as requested.
• Prepares payroll-related audits, summaries, and reports as needed.
• Maintain accurate electronic records of County assets, including the depreciation schedule and annual inventory reconciliation for audit purposes.
• Ensure asset documentation compliance, including licensing, registration, and insurance for County vehicles, and process insurance claims as required and in compliance with applicable regulations and standards.
• Review purchases to determine asset classification, maintain documentation, and create individual asset files.
• Follow State of New Mexico Purchasing and Procurement Laws, County Purchasing Policy, County Fixed Asset Policy, and grant agreements when purchasing, transferring, and disposing of assets.
• Develop, document, and maintain standard operating procedures (SOPs) for payroll and fixed asset management, ensuring processes are clearly defined, accurate, and updated to reflect changes in policies, regulations, and operational practices.
• Establish and maintain effective communication within the department and build strong working relationships with other County employees and departments.
• Enhance professional growth and development by participating in seminars, educational workshops, and conferences.
• Answers incoming phone calls, responds appropriately, and directs inquiries to the appropriate person or department.
• Execute other tasks and responsibilities as assigned.

• High School Diploma or equivalent
• Four (4) years’ experience in accounting, payroll, confidential office, or related area.
• A…