Office Manager Chimayo

Elementary Office Manager

The Elementary Office Manager is responsible for the efficient daily operation of the school office and serves as the primary administrative support to the Principal. The Office Manager provides exceptional customer service to students, families, staff, and community members while coordinating office operations, student information management, bookkeeping, purchasing, payroll support, records management, and communications.

The Office Manager serves as the school's primary resource for student enrollment, attendance reporting, NOVA (Student Information System), bookkeeping functions, and office management. This position ensures that school operations are conducted efficiently, professionally, and in compliance with district policies, state regulations, and applicable laws while maintaining strict confidentiality of student and personnel information.

• High School Diploma or GED.
• Minimum of three (3) years of progressively responsible clerical, bookkeeping, or administrative office experience.
• Experience in customer service and public relations.
• Experience with accounting or bookkeeping procedures.
• Proficiency with Microsoft Office Suite, Google Workspace, and office technology.
• Experience with Student Information Systems (NOVA or comparable SIS) preferred.
• Bilingual (English/Spanish) preferred.
• Other qualifications as determined by the Principal and Superintendent.

Knowledge of:

• Modern office management procedures.
• Customer service principles.
• Bookkeeping and accounting procedures.
• Student Information Systems (NOVA).
• Student enrollment and records management.
• School attendance procedures.
• District procurement procedures.
• Payroll reporting procedures.
• Confidential records management.
• FERPA and confidentiality requirements.
• Microsoft Office and Google Workspace.

Ability to:

• Provide exceptional customer service.
• Maintain confidentiality.
• Manage multiple priorities simultaneously.
• Exercise sound judgment.
• Communicate effectively with students, parents, staff, and community members.
• Work independently with minimal supervision.
• Organize complex office operations.
• Train and support office personnel.
• Maintain accurate financial and student records.

NOVA Student Information System, district financial software, Microsoft Office Suite, Google Workspace, multi-line telephone system, copier, scanner, printers, calculators, district communication systems, and other standard office equipment.

Regularly required to sit, stand, walk, communicate verbally and electronically, operate office equipment, lift materials up to 25 pounds, and work under frequent interruptions while maintaining accuracy and professionalism.

Work is performed in a busy elementary school office with frequent interaction with students, parents, staff, visitors, and community members. Frequent interruptions and changing priorities are expected.

• Coordinate and oversee the daily operation of the school office.
• Provide administrative support to the Principal and school leadership team.
• Ensure efficient workflow and organization of office procedures.
• Maintain office forms, records, files, and operational procedures.
• Coordinate office coverage and assist with front office operations as needed.
• Assist in training office personnel on district procedures.

• Serve as the first point of contact for students, parents, staff, and visitors.
• Provide professional, courteous, and responsive customer service.
• Respond to inquiries and resolve concerns or refer individuals to the appropriate personnel.
• Maintain positive working relationships…