Administrative Assistant

Administrative Assistant

AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role serves as a key resource supporting equipment operators, electricians, and maintenance personnel by coordinating administrative activities that keep daily operations running efficiently. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational and communication skills, and be comfortable managing multiple priorities while supporting a diverse workforce.

Key Responsibilities

• Provide administrative support to field operations, maintenance, and technical personnel.
• Coordinate schedules, calendars, meetings, and travel arrangements as needed.
• Process and track work orders, service requests, and maintenance documentation.
• Assist with purchasing activities, including requisitions, purchase orders, invoice tracking, and vendor coordination.
• Maintain organized records, files, reports, and documentation in accordance with company procedures.
• Support workforce scheduling and assist with communicating operational updates to field personnel.
• Prepare correspondence, reports, presentations, and other business documents.
• Monitor office and field supply inventories and coordinate replenishment activities.
• Enter, maintain, and verify data within various company systems and databases.
• Respond to internal and external inquiries in a professional and timely manner.
• Coordinate onboarding, training schedules, and administrative activities for field personnel as required.
• Perform additional administrative duties to support operational and maintenance activities.

Minimum Requirements

• High School Diploma or GED and 6 years of administrative support experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Associate degree in Business Administration, Office Administration, or a related field.
• 12+ years of experience providing administrative support in an operations, maintenance, industrial, utility, construction, manufacturing, or field services environment.
• Experience processing work orders and supporting maintenance management systems.
• Experience with purchasing, procurement processes, and vendor coordination.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Demonstrated ability to coordinate multiple priorities, manage schedules, and maintain accurate records in a fast-paced environment.
• Strong written and verbal communication

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.