Event Planner

AMERIND is a federally chartered tribally owned corporation, formed under Section 17 of the Indian Reorganization Act (25 U.S.C. § 5124) by its Members, the governmental units of federally recognized Tribal Nations that administer federally funded housing programs for American Indian and Alaska Native families. AMERIND has the operating authority to work with Tribal Governments, Enterprises, and Citizens for Property and Liability, Workers Compensation, Homeowners and Renters, Employee Benefits coverage, Fleet Auto coverage, and Critical Infrastructure development.

The Event Planner is responsible for planning, organizing, and executing a wide range of internal and external events that align with AMERIND’s strategic goals and organizational vision. This role involves assessing event objectives, conceptualizing themes, and managing all logistical and administrative aspects to ensure seamless execution. The Event Planner designs and manages the end-to-end coordination of internal and external events, including venue selection, vendor management, catering, staffing, and audiovisual requirements.

This role monitors event budgets, evaluates facility and equipment needs, and ensures all events are executed on time, within budget, and to the highest quality standards.

• Excellent verbal and written communication skills
• Strong analytical and critical thinking skills
• Project management
• Budget management
• Program solving and flexibility
• Strong organizational skills
• Interest in discovering and developing new ideas
• Agility and adaptability in decision making

This job description does not represent an inclusive list of all duties encompassed in this position.

• Plan and coordinate all aspects of events including venue selection, catering, entertainment, signage, transportation, promotional materials and guest accommodations.
• Consults with venue representatives to assess event requirements. Plans and sets goals and objectives for meetings, conferences, and events, taking into account the budgets, speakers, facilities, technology, equipment, logistical requirements, and other specialized needs.
• Conducts site visits to assess potential venues. Prepares clear, organized comparison reports summarizing location features, benefits, limitations, and pricing to support informed venue selection.
• Develops and maintains up-to-date lists of available venues, services, and pricing options to support event planning and decision-making.
• Compiles and presents a short list of prospective event locations. Provides expert recommendations to guide the final venue selection process.
• Gathers detailed pricing information, manage event budgets, negotiate contracts, track expenditures for venues and service providers, including securing dates, times, spaces, and other event logistics in alignment with our needs and budget.
• Collaborates with internal staff to brainstorm, plan, and develop event schedules, topics, and secure featured speakers, ensuring cohesive planning and execution of events.
• Ensures all events comply with applicable legal, safety, and health regulations; secures required permits from appropriate agencies such as fire and health departments. Coordinates transportation logistics for guests, attendees, speakers, or other key participants.
• Handle last minute changes, trouble shoot issues during events and ensure guest satisfaction.
• Oversee all aspects of the event registration, which includes coordination with the registration contractor to ensure an efficient and seamless process for all event participants.
• Manages all administrative aspects of event execution, including financial operations, promotional material distribution, and timely response to inquiries from attendees or stakeholders.
• Oversee event setup, execution, and teardown, ensuring all elements align with expectations.
• Develops and executes communication strategies to maximize participation in conferences, meetings, and special events. Manages promotional efforts across multiple channels, including email campaigns and social media platforms.
• Collaborates with external marketing firms to design and produce…