Financial Aid Technician

Financial Aid Technician
Office of Financial Aid & Scholarships
Student Affairs
Shiprock Campus
Duty

Schedule:

Monday - Friday; 8:00 AM - 5:00 PM;
Weekly 40 Hours.

The Financial Aid Technician will perform clerical duties specific to awarding of Title IV Pell Grant to include helping students process paperwork, data entry, and serving as the point of contact for the Office of Financial Aid. The successful candidate will have knowledge of financial aid programs, policies, and procedures, and the ability to maintain good working relationships with students, parents, and co-workers.

The candidate will oversee the Federal Work-Study Program.

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions associated with the job. While this list is intended to reflect the current job accurately, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Verification: 15%
  • Collect and/or review financial aid applications to determine completeness and eligibility for aid;
  • Verifies accuracy of documents and consistency of data from the need analysis processor, federal tax returns, financial aid transcript verification document, and student information.
  • Awarding students federal Title IV for both validated and non-validated students.
  • Requests additional information for incomplete or inconsistent applications to perform accurate need analysis:
  • Revise student award packages according to policy guidelines governing modification when warranted. This includes: revising awards initiated either by the student, or by the scholarship agency when corrective action is deemed necessary, revising awards due to unanticipated changes in family situations, or changes due to enrollment, or their unmet need, not known at the time of the original award; and maintain and expedite financial aid files/applications through processing cycle.

• Eligibility Determination: 40%
  • Responsible for administering specific financial aid programs, including eligibility determination, record maintenance, and reporting;
  • Independently interview and advise students and parents, faculty, and staff in person, via phone, or by email regarding student financial aid eligibility, policies, procedures, regulations, deadlines, and availability of funds for financial aid;
  • Review and track SAP on all Students;
  • Denies student financial aid if he/she is determined ineligible.

• Federal Work-Study Coordination: 20%
  • Responsible for the management of the Federal Work-Study program, including awarding, work authorization, monitoring student hours and earnings, reconciling the program funds, and ensuring the federal allocation is properly spent.
  • Must ensure that at least one student is employed as a reading tutor for children in a reading tutoring project or performing family literacy project.
  • Prepare monthly usage reports.
  • Coordinate the assessment activities for the Work-Study Program including Federal setting Work-study goals and priorities, clarifying policy, and developing internal control procedures; reconciling funding to ensure institutional compliance to demonstrate administrative capabilities; collaborate with the payroll office and Department of Human Resources to ensure students payroll sources and work statuses are properly coded in the system.

• Program Compliance and Data Management: 15%
  • Assist in the development of financial aid policies and the delivery of specific financial aid program procedures, counseling students, conducting financial aid workshops/ seminars/training sessions, and monitoring the aid program to ensure compliance with the federal aid regulations and policies.
  • Performs data analysis to identify discrepancies in data and determines actions for resolution;
  • maintain accurate student financial aid record-keeping;
  • compile reports as required by funding agency; weekly reports that include updates and/or concerns;
  • Bi-Weekly federal work-study reports;
  • Ensuring students who receive Title IV funding do not exceed their Cost of Attendance budgets. Participates in annual audit of student records.

• General Knowledge: 10%
  • Provide program coordinator and Academic Advisors with financial aid information and services through multiple methods of communication;
  • respond to the academic calendar of financial aid activities to ensure deadlines are met;
  • maintain strict compliance with confidentiality requirements;
  • maintain open communication with Financial Aid Manager, Financial Aid Officer, and Financial Aid Coordinators when assigned various financial aid-related projects; and work with Powerfaids, Jenzabar.

• Other Duties as Assigned

• A Bachelor's Degree is required.
• Must have a minimum of 1 year of work experience in student…