Executive Assistant to President

Job Description

Position: Executive Assistant to the President

Department: President's Office

Reports to: President

Travel Required?: No

FLSA Status/Appointment Type: Non-Exempt, Full-time, 12-month

Campus-provided Housing?: No

Remote or on-campus presence?: On-campus, Mon-Fri

Visa sponsorship possible: No (applicants must have legal permission to work in the U.S.)

The UWC-USA program – a two-year experience that integrates our Academic, Bartos Institute, and Residential curricula – prepares students to serve as catalysts for greater unity, peace and sustainability in the world. We support students in the practice of our mission during their two years on campus and challenge them to live our mission for a lifetime.

The Executive Assistant provides support in a one-on-one working relationship with the President and serves as the President's office manager, including as the primary point of contact for internal and external constituencies on all matters pertaining to the President and the Office of the President. The Executive Assistant serves as a liaison and coordinator to the Board of Directors and senior staff and organizes and coordinates executive outreach to the campus and larger community, external relations efforts, and donor relation efforts involving the President.

The Executive Assistant oversees the President's campus home, some campus events sponsored by the President's office, and some off campus events. The Executive Assistant also serves as an informal "Chief Community Officer", in that the President's office forms a central hub for students, employees, and external stakeholders.

• Leadership specific to the role
  • Provides leadership to build relationships crucial to the success of the President and UWC-USA
  • Provides a bridge for smooth communication, credibility, and trust between the President's Office and the board, the Strategic Leadership Team, internal departments, and external constituencies.
  • Provides leadership on special projects within the President's Office
• General leadership at UWC-USA:
  All UWC-USA employees are expected to provide varying levels of leadership in order to support the UWC mission. Examples include but are not limited to:
  • Actively participating in and contributing to committee or task force assignments, campus-wide events or initiatives, strategic planning efforts, and dormitory, dining hall, and/or physical plant initiatives.
  • Initiating strategic discussions and sharing thoughtful and innovative ideas with co-workers for carrying out the UWC mission and successfully completing day to day work assignments.
  • Demonstrating a growth mindset by believing and acknowledging that intelligence, skills, learning and creativity can all grow with time and experience.
  • In all interactions, upholding the UWC mission and values, and creating an environment that promotes and values diversity, equity and inclusion.
• Administration for UWC-USA
  • Coordinates, creates, disseminates, and retains (electronically and paper) all board materials.
  • Provides administrative support and coordination for the Strategic Leadership Team, including but not limited to agenda prep, meeting scheduling, and scheduling the president to enhance organizational function.
  • Prepares and provides materials to the President for interactions with parents and national committees related to student situations, including discipline and wellbeing.
  • Prepares and provides all materials and set up required for the President's meetings, training (including virtual) and travel
• Administration for Board of Trustees
  • Takes minutes at Board of Trustees meetings
  • Develop annual and multi-year calendars
  • Provide logistical support for board and committee…