Property Administrator II

Join an Award-Winning Personal Injury Law Firm

At The Ward Law Group, Our Mission Is Simple

Changing Lives. One Client at a Time

Recognized as one of the Best Places to Work for consecutive years, we are committed to delivering exceptional legal representation while creating an environment where talented professionals can grow, lead, and make a meaningful impact every day.

We believe our people are our greatest asset. We foster a collaborative, innovative, and high-accountability culture where every team member is empowered to make informed decisions, continuously improve, and deliver exceptional results for our clients. Every role contributes directly to helping injured individuals navigate one of the most challenging times in their lives while supporting the continued growth and success of our firm.

Faith – We act with integrity, honesty, and purpose in everything we do.

Accountability – We take ownership of our work, our commitments, and the results we deliver.

Leadership – We lead by example, inspire others, embrace continuous improvement, and develop high-performing teams.

Loyalty – We build lasting relationships through trust, respect, and dedication to our clients, teammates, and community.

Service to Our Clients – We are committed to delivering compassionate, responsive, and exceptional service that maximizes every client's opportunity for success.

Service to Our Teammates – We foster a culture of collaboration, respect, support, and shared success where every team member has the opportunity to grow and thrive.

Service to Our Community – We believe in making a positive impact beyond the workplace by serving and strengthening the communities where we live and work.

If you are passionate about helping injured clients, thrive in a fast-paced, results-driven environment, and are committed to delivering exceptional client service while continuously growing your career, we invite you to join The Ward Law Group and help us change lives—one client at a time.

We are seeking an experienced Property Administrator II to oversee the day-to-day operations of a commercial property while delivering an excellent experience for tenants and maintaining efficient, compliant building operations.

This position is responsible for coordinating building maintenance, managing vendors, supporting property financials, maintaining tenant relationships, and implementing processes that improve operational efficiency. The ideal candidate is highly organized, comfortable taking ownership, and experienced in managing multiple priorities within a fast-paced commercial property environment.

• Oversee building systems, including HVAC, elevators, fire and life-safety systems, security, and access controls.
• Implement daily, weekly, and monthly building inspection and maintenance procedures.
• Conduct weekly inspections of common areas and shared spaces.
• Coordinate A/C, maintenance, repair, and preventive maintenance activities.
• Establish daily maintenance priorities and follow through on completion.
• Coordinate renovations and repairs for vacant suites and offices.
• Manage tenant maintenance requests, service tickets, key fobs, and other property-related issues.
• Develop and maintain building safety checklists, emergency procedures, fire drills, and other preparedness activities.

• Manage vendors from initial request through project completion and payment.
• Monitor vendor performance, service quality, timelines, and costs.
• Collect invoices, W-9s, certificates of insurance, and other required documentation.
• Prepare and submit vendor check and payment requests.
• Identify opportunities to reduce costs and improve vendor performance.