Administrative Assistant - WES 26047

Administrative Assistant to Director Western District

Location:

New Minas, Nova Scotia
Type of Employment:
Full Time, Permanent
Union Status:
Non-Union (Excluded)
Competition # WES 26047
Closing Date:
August 13, 2026

Under the direction of the Director, the Administrative Assistant is responsible for providing confidential administrative and clerical support services to the District Director and the NSPHA. The Administrative Assistant works under minimal direction with a good knowledge of office practices and procedures and a comprehensive knowledge of divisional functions. Performs a wide range of moderately complex secretarial and office support duties for Director and senior managers.

• Degree or Diploma in Business Administration or Secretarial Program, plus three years' related experience, or an equivalent combination of training and experience.
• Intermediate to advanced knowledge of a variety of computer software programs.
• Excellent MS Office knowledge including Microsoft Office PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills to set priorities.
• High degree of proficiency

• You have knowledge of Yardi Property Management software.

An equivalent combination of training, education and experience may be considered.

This position requires a valid driver's license and access to a reliable vehicle; as some travel may be required.

• Support the day-to-day operational management of the office by serving as a resource for the Director and staff.
• Prepare routine and non-routine correspondence, memos, reports etc. on behalf of the Director. Assess and assign priority to mail and e-mail, redirecting and/or answering as appropriate.
• Coordinate and control the Director's electronic calendar and arrange meetings and travel accommodations. Prepare agendas, and accurate minutes/notes, ensuring decisions are recorded.
• Maintain filing and retrieval systems, keeping manuals and reference materials current and you maintain a log of FOIPOP requests and an efficient bring forward system for the Director to ensure that reporting and other deadlines are followed up and met.
• Receive telephone calls and inquiries to the Director, often of a sensitive nature, from clients, media, other departments, etc. and respond to routine inquiries, and to walk-in visits from clients and address or elevate issues as appropriate.
• Assist in preparations and activities for events, such as employee engagement activities, long service award presentations, etc.
• Act as resource for all staff on issues relating to policies and procedures.
• Other duties as assigned

• Salary: $47,170.70 - $52,777.67 annually (CL 18)
• Schedule:
  
  35-hour work week

• Comprehensive benefits including health, dental, life insurance, and pension
• Paid vacation, holidays, sick time and additional leaves
• Work-life balance supports such as modified work weeks
• Professional development and career growth opportunities
• Employee and Family Assistance Program

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.