Administrative Assistant Law Career

Description

The Career Development Office Programs and Communications Assistant sits at the front desk of the office and serves as the initial point of contact for students, alumni, legal professionals, and University personnel. In addition, the Assistant will handle various administrative tasks, including helping with budget requests, managing office inventory, coordinating and publicizing office-sponsored student and employer events/programs, responding to emails and telephone calls from employers, students, and members of the legal community, and managing the Office's Symplicity job posting system.

The Assistant will also research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. The Assistant will also create the Office student newsletter.

Examples of Duties

* Maintain a professional, confidential, and inviting atmosphere for students, alumni, employers, and visitors.

* Acts as the first point of contact in the reception area of the Law Career Development Office, including welcoming and assisting students, alumni, employers, and other visitors at the front desk, answering the telephone, and responding to the office email.

* Manage the Symplicity system, including updating and tracking job postings, maintain employer, student, and alumni databases, and answering student and employer questions about Symplicity

* Support office administrative functions, including maintaining an inventory of office supplies and office equipment; creating and submitting P.O. orders, check requests, and travel-related reimbursements; managing conference registrations and other professional association dues and membership payments; receiving and distributing mail; and other duties as assigned.

* Coordinate all Office-sponsored events/programs, including securing event space, parking passes, catering, and publicizing events.

* Advertise events, programs, and professional opportunities to students as relevant, over email, social media, and via weekly newsletter.

* Research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas.

Additional Responsibilities:

* Other duties as assigned.

Typical Qualifications

* High school degree, GER, or equivalent required. Bachelor's preferred.

* Attention to detail, excellent organizational skills, ability to multi-task, flexibility, and comfort learning new and existing technology.

* Superior communication skills, both verbal and written.

* Ability to create a welcoming environment for students and to work proactively with school staff, faculty, and administration in a collegial team environment.

* Proficient in MS Word, Excel, and Adobe.

* Resume and cover letter required.

Physical Requirements:

Ability to sit at desk for 7.5 hours, ability to type for 7.5 hours, occasional lifting of light items, limited local travel.

Ability to perform job duties with or without reasonable accommodation.