Academic and Career Advisor, Graduate Students

Academic and Career Advisor, Graduate Students Summary

The Sr. Program Coordinator for the Biomedical Sciences (BMS) Graduate Program is responsible for the year‑long coordination of several educational programs overseen by the BMS Office. These programs include BMS Master’s programs, Certificate programs, Medical Student Research programs, and Undergraduate Research programs. Responsibilities include maintaining records, posting courses, utilizing social media to forge student connections, updating web and print marketing materials, and acting as the liaison between the BMS Office and the individual programs.

The Coordinator works closely with department coordinators to provide recruitment and admissions support and to track program outcomes. This highly student‑facing role involves meeting with current and prospective students via video conferencing and in‑person. The Coordinator collaborates with faculty and administrators in the SOM Office of Medical Education to ensure LCME standards are met and works with the BMS Administration team to provide a seamless experience for BMS students.

• Experience with student academic advising and career development.
• Knowledge of or experience with delivering and interpreting aptitude tests.
• Knowledge of career development programs for master’s and doctoral students and postdoctoral fellows.
• Knowledge and experience with academic and non‑academic career opportunities.
• Knowledge of diversity and inclusion initiatives and strategies.
• Excellent oral, written, and interpersonal communication skills.
• Ability to work collaboratively as a positive, contributing member of a team.
• Experience with data management and strong ability to use and understand data collected in spreadsheets and similar systems.
• Strong working knowledge of MS Office software (Word, Excel, PowerPoint), database software, web‑page development/content‑management programs, and social media.
• Appreciation for the cyclical nature of admission work and flexibility to handle a variety of duties and projects throughout the day and year.
• Willingness and availability to work nights and weekends during recruitment and application‑review season; occasional travel required.
• Ability to work effectively with diverse constituencies, including students, faculty, academic deans, and senior administrators, as well as internal and external partners.
• Ability to use independent judgment and manage and impart confidential information.
• Ability to manage multiple tasks and projects simultaneously.
• Excellent interpersonal skills and ability to interact professionally with students, staff, faculty, and administrators.
• Ability to follow instructions and work independently on various projects.

• Bachelor’s Degree with 5 years of relevant experience in academic records management, marketing, recruitment, or admissions, preferably within an educational institution or similar environment.
• OR Master’s Degree with 2 years of directly related work experience, specifically in the coordination of graduate and/or graduate medical education programs.

• Graduate and/or graduate medical education student and career advising experience.
• Experience with Banner, Courseleaf, Ilios, Exam Soft, Common Spot (and Drupal), Canvas, Slate.

• Mid‑Senior level

• Full‑time

• Other

• Higher Education