Payroll Manager

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Department

Finance and Administration

Job Summary

Job Description

About the University of New Orleans

The University of New Orleans is a student-centered, urban research institution dedicated to delivering academic excellence to a varied undergraduate and graduate population. As one of the region's foremost public assets, UNO drives social, economic, and cultural development across New Orleans and beyond through innovative programs and community-engaged research uniquely connected to the city's rich heritage.

The Office of Finance and Administration supports this mission by managing the University's financial resources with integrity, accountability, and strategic foresight. Responsible for designing and maintaining the University's business and financial systems, the division ensures sound fiscal management, compliance with state and UL System regulations, and operational flexibility to meet the evolving needs of the campus community. From budget development to day-to-day accounting and payroll administration, Finance and Administration plays a vital role in sustaining UNO's long-term stability and success.

Position Summary

The Payroll Manager serves as the institutional lead for all university payroll functions, overseeing end-to-end payroll processing for Academic, Non-Classified Professional, Classified Civil Service, Wage Intermittent, and Student Employees across multiple funding sources and employment classifications. This role ensures compliance with federal and state laws as well as UL System regulations and institutional policies. The Payroll Manager oversees the reconciliation and submission of all required payroll with holdings and employee-authorized deductions, including taxes, retirement, insurance, and garnishments.

is responsible for reconciling and filing quarterly tax returns, unemployment reporting, as well as the processing and distribution of W-2s. The Payroll Manager also plays a key role in Workday configurations, payroll accounting, audit response, and cross-departmental collaboration.

Key Responsibilities

* Manages payroll team to ensure all department outcomes are achieved effectively. Coordinates payroll activities and ensures compliance with established federal, state, system and institutional laws and policies.

* Acts as the primary point of contact for payroll-related inquiries and discrepancies, collaborating with internal departments and external agencies as needed. Conducts thorough research and communicates resolutions promptly and effectively.

* Oversee the accurate and timely processing of the bi-weekly and monthly payrolls. Verifies a variety of payroll related data to ensure accurate calculation and accounting of earnings and deductions. Validates and transmits direct deposit and support order ACH files.

* Reviews the reconciliation and submission of required payroll with holdings for federal and state taxes, retirement contributions, and garnishments as well as employee authorized deductions for Health, life insurance premiums, and supplemental retirement contributions.

* Processes employee garnishment records, verify the accuracy of deduction calculations, and prepare and submit required earnings data to authorized legal representatives.

* Responsible for the preparation and filing of federal and state quarterly and annual payroll tax returns (including Form 941, W-2s, L1, L3 and Unemployment wage file), reconciling and validating all submissions.

* Prepares and submits fiscal year-end payroll data and reports for Board of Regents (BOR) and Other Post-Employment Benefits (OPEB) reporting. Provides additional year-end payroll reports as requested by Internal Audit, the Louisiana Legislative Auditor, and other external agencies.

* Reviews all costing allocations and initiates payroll accounting adjustments as needed; research and resolve payroll discrepancies in partnership with Cost Center Managers, General Accounting, Sponsored Programs, or other stakeholder units.

* Reviews the reconciliation and submission of required payroll with holdings for federal and state taxes, retirement contributions, and garnishments as well as employee authorized deductions for Health, life insurance premiums, and supplemental retirement contributions.

* Maintain Payroll and Time and Leave system configurations and related integrations (e.g., Earnings, Deductions, Holiday Calendars, Period Schedules) in Workday in partnership with IT, HR, Financials, and Student units.

* Collaborate with IT Analysts to review and test year-end and new-year (calendar and fiscal) payroll updates. Monitor and validate Workday Payroll…