Account Clerk Philadelphia Schools

New Philadelphia City Schools is seeking an Account Clerk for the fiscal office. This position will work directly with the Treasurer to maintain records, update databases, assist with payroll and handle regular correspondence.

• High School diploma or GED. An acceptable score on a pre-employment test may be required.
• Post-secondary business school training or equivalent accounting work experience is desirable.
• Meets all mandated health requirements (e.g. a negative tuberculosis test, etc ).
• A record free of criminal violations that would prohibit public school employment.
• Complies with drug-free workplace rules and board policies.
• Meets all prerequisite qualifications to be bonded.
• Multitasking ability and strong diplomacy skills. Congenial telephone etiquette.
• Keeps current with technology and other workplace innovations that support job functions.
• Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.
• Accounting skills and the ability to consistently accurately compute and record mathematical data.
• Gives careful attention to details and effective customer-service.
• Experience with governmental accounting procedures and automated data processing systems.

• Provides clerical services, organizes office activities, and takes the initiative to perform routine tasks independently.
• Maintains electronic databases and paper filing systems that support the safe and efficient retention/retrieval of files/records.
• Maintains an orderly work area.
• Upholds board policies and follows administrative guidelines/procedures. Promotes a professional image of the school district.
• Encourages community partnerships that enhance district programs.
• Updates classified employee handbooks and salary schedules.
• Processes time sheets for staff.
• Reconciles Recaps to time sheets and Kiosk information.
• Promotes effective communication and assistance.
• Uses problem-solving techniques to tactfully address questions/concerns.
• Refers policy interpretation inquiries to administrative staff.
• Keeps informed about program and procedure changes.
• Greets and assists office visitors. Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open.
• Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.).
• Verifies the accuracy of database information as directed.
• Helps prepare complete and systematic records.
• Assembles data for analysis and/or forecasting.
• Facilitates collaborative work with auditors.
• Maintains fixed asset records. Tags property with durable identification labels. Updates inventory lists and depreciation schedules. Deletes assets as directed following board-adopted procedures.
• Prepares an end-of-year report.
• Composes and types routine correspondence, memos, notes, forms, etc.
• Transcribes, types, duplicates, assembles, and processes routine documents and special mailings.
• Collects, compiles, edits, and types statistical data and reports as directed.
• Helps gather information and types grant/foundation proposals as directed.
• Uses photocopy/duplicating equipment. Fixes minor malfunctions. Contacts vendors as needed.
• Maintains office transaction records (e.g., petty cash, receipts, contributions, etc.)
• Processes mail and faxes (i.e., incoming, outgoing, and interoffice).
• Maintains forms related to administrative procedures and program functions.
• Discards archived records following the board-adopted records retention/disposal schedule.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Keeps current with advances in office technology. Updates office procedures.
• Cross-trains with department staff and assists with unexpected/urgent situations as needed.
• Participates in staff meetings and professional growth opportunities as directed.
• Takes precautions to ensure safety. Watches for conduct and situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors.
• Reports suspected child abuse and/or neglect to civil authorities as required by law.
• Strives to develop rapport and serves as a positive role model for others.
• Maintains a professional appearance. Wears work attire appropriate for the position.
• Performs other specific job-related duties as directed.

• Acknowledges personal responsibility for decisions and conduct.
• Demonstrates professionalism and contributes to a positive work environment.
• Effectively uses listening, observation, reading,…